Secretary Sr High Office Assistant [CS12]
Job Location:
Cheyenne, WY - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
TSS/205 day contract
Monday-Friday
8 hours daily
Pay Column G: $16.52/hourly
Benefits
Laramie County School District 1
Job Description
Job Title:Office Assistant | Revised Date: November 2020 |
Department: School Support | FLSA Status:Non-exempt |
Work Year:10 Month | Salary Schedule: TSS - 205 Days |
SUMMARY:This position is responsible for providing secretarial support to assigned administrator and department including compiling data and reports ordering equipment and supplies responding to internal and external inquiries establishing and maintaining department records processing documents and materials composing documents and participating in meetings and projects. This position may be placed at a junior or senior high school.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions | Frequency | % of Time |
1. Responds to inquiries from internal and external parties and communicates with staff other schools and general public in person on the phone by email or written correspondence to provide necessary information (e.g. attendance letters report cards etc.). Answers phone calls emails etc. to communicate and provide necessary information. | D | 20% |
2. Prepares a wide variety of reports and written materials (e.g. correspondence notices reports letters absence/excuse passes progress reports report cards daily attendance student files school bus requests eligibility list etc.) to document activities. | D | 15% |
3. Schedules a wide variety of activities (e.g. appointments meetings facility usage etc.) for the purpose of making necessary arrangements for staff and the public. Orders equipment supplies and materials to maintain availability of required items. | M | 5% |
4. Maintains a wide variety of documents files and records (e.g. credit card accounts files cumulative folders discipline log student drops/adds etc.) to document activities providing up-to-date reference and audit trail. May serve at the sites timekeeper or backup to the timekeeper. | W | 5% |
5. Participates in meetings workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions. | Q | 5% |
6. Collects payments for a variety of events (e.g. fines fees and fund raisers PSAT SAT etc.) for the purpose of depositing in proper district accounts. Reconciles accounts (e.g. PSAT etc.) to maintain account balances and complying with related policies practices and/or regulations. | D | 10% |
7. Compiles data from a variety of sources (e.g. work orders budget reports specialized reports activity eligibility lists etc.) to comply with financial legal and/or administrative requirements. | D | 10% |
8. Coordinates a variety of programs and/or activities (e.g. homework for absent students discipline log verification slips bus requests mailings etc.) to deliver services in compliance with established guidelines. | D | 10% |
9. Informs personnel regarding a variety of procedures and program requirements (e.g. record checks graduation requirements parking permits activity clearance list new student orientation scholarship program etc.) to provide necessary information for making decisions taking appropriate action and/or complying with established statutory regulatory state and federal guidelines. | D | 10% |
10. Administers medication and/or first aid to students when requested under the direction of a health care professional for the purpose of meeting immediate health care needs. | As needed | 2% |
11. Manage and complete assigned regular and/or special projects on-time and within budget. Ensure thorough accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies. Oversees student workers to develop their office skills. | D | 5% |
12. Performs other duties as assigned | Ongoing | 3% |
Job Tasks Descriptions | Frequency | % of Time |
TOTAL | 100% |
EDUCATION AND RELATED WORK EXPERIENCE:
- High school diploma or equivalent required
- No experience required but experience in an office setting or clerical work preferred
LICENSES REGISTRATIONS or CERTIFICATIONS:
- Criminal background check required for hire
- District provided medication training required within 1 month of hire
TECHNICAL SKILLS KNOWLEDGE & ABILITIES:
- Strong oral and written communication skills
- Bookkeeping accounting and math skills
- Adapts easily to changing work standards
- Critical thinking and problem-solving skills
- Attention to detail
- Ability to schedule meetings activities or trainings as they relate to the job
- Ability to use pertinent software applications manage and maintain accurate records and plan and manage projects
- Ability to maintain confidentiality in all aspects of the job
- Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
- Ability to promote and follow Board of Trustees policies District policies and building and department procedures
- Ability to communicate interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
- Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate/required safety equipment and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
- Operating knowledge of and experience with personal computers and peripherals
- Operating knowledge of and experience with typical office equipment such as telephones copier fax machine etc.
- Operating knowledge of and experience with office productivity programs such as Microsoft Office Suite E-mail etc.
- Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position
REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
POSITION TITLE | ||
Reports to: | Assistant Principal | |
POSITION TITLE | # of EMPLOYEES | |
Direct reports: | This position has no direct reports |
BUDGET AND/OR RESOURCE RESPONSIBILITY:
- Participates in data collection and organization of budget materials; may initiates requisitions
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands work environment factors and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Experience:
Senior IC
