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Secretary (Office Automation)

Defense Commissary Agency

Job Location:

Yuma, CO - USA

Yearly Salary: USD 45409 - 45409

Posted: 6 October 2026 (20 days ago)

Application Deadline: 23 January 2027

Vacancies: 1 Vacancy

Job Summary

Summary

The Secretary performs secretarial administrative general clerical and typing (office automation) duties and other responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store. Specific assignments vary by individual store and store management requirements.

Read the entire announcement before starting the application process.

Duties

Maintains a filing system reviews correspondence for spelling and grammar receives mail maintains the store directors appointment calendar and serves as the forms manager.
Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests monitoring status and resolving employee personnel actions.
Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
Serves as the payroll liaison between the commissary and the Customer Service representatives (CSR) to resolve payroll issues.
Procures issues controls and disposes of supplies and equipment required for store operations.
Maintains the property accounting register relating to supplies and equipment procured for the commissary.

Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire. We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career.

Requirements

Conditions of employment

Be a U.S. citizen or national. Applicants with a Permanent Resident Card are authorized to live and work in the U.S. but are not eligible for employment in positions requiring U.S. citizenship. If selected proof of citizenship may be required.
Meet minimum age requirement. See Additional Information.
Males born aftermust be registered with or exempt from Selective Service.
May be subject to successful verification of identity and employment eligibility through E-Verify. Learn more about E-Verify including your rights and responsibilities at be subject to a suitability or fitness determination as required. New federal employees will be fingerprinted.
Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
May be subject to a probationary/trial period.
Direct deposit of pay is required.
Meet the physical requirements identified in the Qualifications section.
If you are selected for this position you may be asked to submit the OF-306 declaration for Federal Employment.
Works an irregular schedule to include nights weekends and holidays.

Qualifications

You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience education superior academic achievement or a combination of experience and education to qualify. When using education to meet qualifications you must submit transcripts. See Required Documents for more information.

Experience: One (1) year of specialized experience equivalent to at least the GS-5 grade level. Experience can be under other Federal service pay systems private sector or military. Examples of qualifying experience include:

Performing administrative or clerical duties such as preparing correspondence maintaining a filing system and keeping an appointment calendar.
Working with personnel and payroll related actions.
Completing supply-related duties

You will receive credit for all relevant qualifying experience (paid and unpaid) including volunteer work done through National Service program (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social).

Additional Requirements that must be met by the closing date:

Physical requirements: (1) Stand stoop kneel bend and climb for prolonged periods. You will attest to your ability to perform these physical requirements in the Questionnaire.

Time-in-grade applies to the promotion of current and former federal employees who hold or have held a permanent GS position in either the competitive or excepted service in the previous 52 weeks including current employees applying under VEOA. Your application package must contain proof you meet this requirement. See Required Documents for more information.
- For GS-6: You must have 52 weeks of Federal service at or equivalent to GS-5.
Time after competitive appointment. Current federal civilian employees must have completed at least 90 days of federal civilian service since being selected for a nontemporary appointment from a competitive examination register of eligibles (an announcement opened to the public) or under a direct hire authority.

As part of the online application process you will respond to a series of questions designed to evaluate your level of experience in these competencies:

Accountability
Attention to Detail
Customer Service
Decision Making
Flexibility
Integrity/Honesty
Interpersonal Skills
Learning
Minimum Qualifications GS-06 (One-Grade Interval- No Education Substitution)
Reading Comprehension
Reasoning
Self-Management
Stress Tolerance
Teamwork

Overtime: Occasional
Fair Labor Standards Act (FLSA): Nonexempt
Bargaining Unit Status: Not Covered
Obligated Position: No
Those retired under CSRS or FERS considered: No. DoD criteria not met.
Recruitment/Relocation Incentives Offered: No
Telework eligible: No
Remote work eligible: No

At a minimum your resume MUST contain your name address and contact information and the following for each listed job experience: Job title; Series and grade if it is a federal civilian position; Employers name and address; Employment beginning and ending dates (Month/Year); Number of hours worked per week and Description of duties performed. DO NOT send a list of competencies or skills in place of a description of the duties performed.

Once the application process is complete your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates you will be referred to the selecting official for employment consideration in accordance with DeCAs Merit Promotion Plan.. Your qualifications will be evaluated on the following competencies (knowledge skills abilities and other characteristics):

Competencies:

Accountability
Attention to Detail
Customer Service
Decision Making
Flexibility
Integrity/Honesty
Interpersonal Skills
Learning
Minimum Qualifications GS-06 (One-Grade Interval- No Education Substitution)
Reading Comprehension
Reasoning
Self-Management
Stress Tolerance
Teamwork

Education

You may not use education to qualify for this position.

Additional information

Executive Order 12564 requires a federal workplace to be free of illegal drugs and prohibits the use of illegal drugs both on and off duty by federal employees. As a reminder marijuana is still classified as an illegal drug by the Federal government and is prohibited for use by Federal employees even if such use is legal in the state where the Federal employee resides and/or works. The Defense Commissary Agency is a Drug-Free Federal Workplace where the use of illegal drugs will not be tolerated and may result in penalties up to and including removal from Federal service.

The display of a salary range on this announcement does not suggest or convey an entitlement to a higher rate of pay. Upon first appointment to a civilian position in the Federal government you are entitled only to the lowest step (Step 1) of the grade for which selected.
The minimum age requirement is generally 18 years. Employing those under 18 may be possible under certain circumstances. If under 18 years of age ensure you provide documentation showing how you are eligible.
Applicants with financial difficulty are not automatically removed from consideration.
Selectees are required to complete an online onboarding process.
Retired military service members cannot be appointed to a Department of Defense (DoD) civilian position within 180 days of their retirement date. 5 United States Code 3326.
PCS not authorized.

The following may result in a rating of ineligible. Ineligible applicants receive no consideration.

Not selecting an eligibility.
Submitting an incomplete application package may result in your not being considered for this position. Your resume must reflect that you are either Part-Time with the number of hours listed Full Time or 40 hours per week as your work schedule. If you fail to provide this information in your resume your resume will be considered as incomplete.
Submitting encrypted documents or uploading Adobe portfolio documents.
Submitting any document that contains a photo or image of you.
Including social media links inappropriate material or content classified or government sensitive information or personal information such as age gender race religion or social security number on your resume.
Overstating your qualifications and/or experience in your application materials.
Deliberately attempting to falsify your application information such as copying portions of this announcement into your resume.

Appointment Eligibility Criteria. You choose how you wish to be considered for this position by selecting one or more of the eligibilities listed in the Assessment Questionnaire AND providing the supporting documents for the selected eligibility/eligibilities. Required documents are listed in the eligibility description. You are responsible for providing the documents required to prove you can be considered for the selected eligibility/eligibilities.

HR does not select or change your eligibility/eligibilities for you regardless of the supporting documents you submit. You are considered ONLY for the eligibility or eligibilities you select and for which you provide all required supporting documents. You will not be considered if you do not select an eligibility. If you have questions about which eligibility/eligibilities apply to you contact the HR POC listed on this announcement.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required Experience:

Junior IC

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