Secretary Office Automation
Job Location:
Jefferson, OH - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
You will serve as a SECRETARY OFFICE AUTOMATION. This position provides efficient administrative operations including managing the Regional Supervisor (RS) and Deputy Regional Supervisors (DRS) daily schedule ensuring phone and reception coverage and supporting the needs for the RS and DRS.
This position is located within the Department of the Interior Bureau of Safety and Environmental Enforcement Gulf of America Region District Field Operations in Jefferson LA
Some of the major duties you will perform include but are not limited to the following:
2. Examines validates and certifies for payment all invoices and supporting documents form contractors/vendors and credit card purchases. Contacts vendors/contractors to correct any discrepancies and resolve problems.
3. Responsible for the preparation and submission of various accounting fiscal and budget reports. Information to prepare the reports and support financial documents is compiled from a variety of sources.
4. Prepares all travel authorizations and travel vouchers for all office personnel traveling on official temporary duty. Ensures compliance with applicable rules regulations and policies which govern travel.
5. Makes travel arrangements for the staff and prepares detailed itineraries for travelers.
6. Oversees the training activity of the section including coordinating attendance of all regional or in-house training.
7. Prepares training requests and maintains tracking system relative to training for use in planning training and for budget preparation
Salary Range Information Per Annum)
GS-07: $50460 (Step 1) - $65599 (Step 10)
First time hires to the Federal government normally start at the lower salary range of the grade level.
- Must provide proof of U.S. citizenship.
- Appointment subject to background investigation and favorable adjudication.
- Males born aftermust be registered for Selective Service.
- Direct Deposit participation required.
- Successfully pass the E-Verify employment verification check. To learn more visit a condition of employment for accepting this position you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated.
This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest meet the organization goals and mission of the agency and/or otherwise promote the efficiency of the determining if your employment advances the public interest the agency will consider:- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.QualificationsAll qualifications must be met by the closing date of this announcement-08/27/2026-unless otherwise stated in this vacancy announcement. All candidates must also meet Time-in-Grade requirements.
To receive credit for experience your resume MUST state either full-time (or 40 hours a week) or part-time with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.Minimum Qualification Requirements:
To qualify for this position you must meet the following Specialized Experience for the series to which you are applying.Specialized Experience
To qualify for this position at the GS-07 grade level you must possess at least one full year of specialized experience equivalent to the GS-05 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience:
GS-07- Preparing correspondence and/or documents for review;
- Processing travel documents and ensuring they are in compliance with all applicable rules regulations and policies governing travel;
- Making purchases for an office;
- Managing an office budget;
- Organizing and compiling documents for distribution;
- Drafting reviewing and editing written correspondence to ensure effective content grammar and punctuation and;
- Managing correspondence and action documents for leadership review and/or signature consistent with agency policy;
Volunteer Experience: Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.
EducationThis position does not allow substituting education for experience.
Additional informationThis position will be filled under the Field Unit Local Hiring Authority. Eligibility is limited to applicants who reside within the defined local commuting area at the time of application. For this announcement the local commuting area is the area from which individuals can reasonably commute to the duty station under normal conditions. The defined vicinity for this position is:
Jefferson LA: 50 miles from 1201 Elmwood Park Blvd. Jefferson LA 70123
See the Required Documents section for information on how to verify current residence.Additional vacancies may be filled using this job announcement.
Physical Demands: The work is primarily sedentary. It may involve some walking standing or carrying of other light items.
Working Conditions: The work is typically performed in an adequately lighted and climate-controlled office or similar setting requiring normal safety precautions against everyday risks or discomforts.
All Department of Interior (DOI) employees their spouses and minor children may not acquire or retain any claim permit lease small tract entry or other rights granted by the Department in Federal lands with limited exceptions. Additional ethics prohibitions can be found here duties of this position are suitable for telework only during an emergency or natural disaster.
The duties of this position are suitable for telework only during an emergency or natural disaster.
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
Junior IC
