Secretary (OA)

Major Duties:

• Assumes full responsibility for administrative and routine matters not requiring the Directors personal attention serving as the first point of contact for staff patients visitors outside agencies and dignitaries (80%).

• Reviews controls and drafts correspondence; maintains the Directors calendar with full authority over scheduling and commitments; arranges conferences meetings and travel logistics; prepares agendas and minutes.

• Instructs and advises secretarial/administrative staff across the health care system on correspondence reporting and procedural standards; maintains official files records and historical documentation for the Directors office.

• Serves as primary timekeeper for the Directors Office and alternate timekeeper for subordinate offices.

• Assesses existing office processes gathers stakeholder feedback and recommends/implements workflow improvements (10%).

• Serves as alternate suspense coordinator collaborating with VISN to ensure assigned suspenses are completed accurately and on time (10%).

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday 8:00a.m. - 4:30p.m. PST
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD06861O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 09/14/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-8. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.



You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-8 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Administrative office management correspondence control and review coordinating meetings and travel logistics serving as a liaison and first point of contact and recommending or implementing process improvements. At this grade level applicants should have good verbal and written communication skills and the ability to perform assignments independently with minimal oversight.

• Accountability
• Administration and Management
• Attention to Detail
• Clerical
• Communications
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Organizational Awareness
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork