Secretary (OA)

The core duties of this position include but are not limited to:

• Oversees all on-site office calls emails visitors and correspondence.
• Maintains the Leadership members calendar scheduling meetings/appointments on own initiative.
• Reviews all correspondence for accuracy for Leadership member determines any necessary action routes tracks and follows up on requests.
• Exercises judgment as a buffer and liaison between member and other personnel based on written/unwritten office policy and practices.
• Coordinates conferences and meetings develops agendas and attends meetings and conferences.
• Prepares summaries minutes and follows up with meeting participants to ensure necessary actions are implemented in a timely fashion.
• Prepares and develops materials for formal letters memorandum and reports which requires knowledge of Departmental functions and procedures governing preparation of executive correspondence. Responsible for correct grammar spelling and format.
• Develops work processes for tracking and controlling large variety of correspondence for Service and reviews data collected with intent to determine trends for resolutions.
• Performs clerical duties for office support.
• Organizes and maintains office filing system and procures supplies and equipment.
• Maintains and secures sensitive and critical files both electronically and in paper files.

Work Schedule: Monday - Friday 7:30 AM CST - 4:00 PM CST
Telework: Ad Hoc Available
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD707100
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 08/12/2026.

You may qualify based on your experience and/or education as described below.

• SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Specialized experience is defined as:
  • Organizing and maintaining office filing system; Securing sensitive and critical files both electronically and in paper files.
  • Reviewing and compiling data.
  • Using computers software applications databases and automated systems to accomplish work.
  • Preparing and developing materials for formal letters memorandum and reports; Responsible for correct grammar spelling and format.

• EDUCATION: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years of education above high school.

• COMBINATION: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

Required Experience:

Junior IC