Secretary (OA)

Major Duties:

• Screens and processes all incoming and outgoing correspondence for accuracy completeness formatting and compliance.
• Finalizes executive-level documents for ADPCS/NE Deputy and AO signature ensuring tone clarity grammar and accuracy.
• Constructs and maintains dashboards; consolidates report data from multiple services.
• Monitors suspense dates for reports and assignments; follows up until completed.
• Manages Medical Center Policy (MCP) and SOP lifecycle including routing review coordination Union concurrence signatures and SharePoint posting.
• Prepares administrative documents such as ROCs policy memos position descriptions performance standards procurement requests agendas minutes and briefing materials.
• Drafts routine administrative correspondence including Delegations of Authority and compliance memos.
• Transcribes dictated handwritten or recorded material into final form.
• Compiles data retrieves historical files and prepares materials for special projects.
• Maintains master calendars for ADPCS/NE Deputy and AO; schedules/reschedules meetings and prepares required materials.
• Coordinates committee activities prepares agendas records minutes maintains member lists and uploads documents to SharePoint.
• Schedules and coordinates meeting logistics including space audiovisual needs attendance and pending files.
• Screens calls and visitors; determines urgency resolves routine issues provides guidance or escalates appropriately.
• Provides staff guidance on administrative procedures policy locations formatting standards and timekeeping rules.
• Serves as primary timekeeper for multiple T&Ls processing tours leave audits VATAS actions and resolving discrepancies.
• Maintains organizes and disposes records as Records Liaison Officer; retrieves information accurately and securely.
• Other duties as assigned.

Work Schedule: 8:00am-4:30pm Monday-Friday
Telework: Not available
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD740-013730
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 09/04/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Comprehensive knowledge of administrative concepts strong knowledge of English grammar punctuation sentence structure and formatting standards skilled in the use of automated systems including Word Excel Outlook and Powerpoint understanding of HR processes personnel action workflows and timekeeping regulations knowledge of committee operations and the ability to manage sensitive confidential and pre decisional information.

Typing requirement (OA):

Proficiency Requirements: In addition to meeting experience or education requirements applicants for these positions must show possession of the following skills as appropriate. Applicants may meet these requirements by passing the appropriate performance test presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. 40 words per minute typing speed.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Education

There is no educational substitution at this grade level.

Required Experience:

Junior IC