Secretary (OA)

Duties include:

• Prepare memoranda letters reports and other documents.
• Route documents for approval and track to completion.
• Print copy fax order supplies and initiate work orders.
• Prepare travel arrangements for executive office.
• Manage calendar to include scheduling/rescheduling appointments and resolving scheduling conflicts.
• Manage correspondence for the department and coordinate responses on its behalf.
• Maintain office files.
• Track items through appropriate channels for timely submission.
• Answer telephone calls and route messages as appropriate
• Handle customer related issues with tact and diplomacy.
• Notify appropriate leadership and responsible parties of impending suspense dates.
• Provides general office support services such as obtaining handling service-/office level purchases through the purchase card program procurement activities associated with office equipment supplies and services or answering questions concerning policies and procedures related to office services.
• Composes and prepares in final form timely replies to internal and external communications ensuring procedural and grammatical accuracy and completeness.
• Coordinates the submittal of information from subordinate offices reviews reports or outgoing correspondence for proper attachments and monitors deadlines.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Full-Time Monday - Friday 7:30am-4:00pm.
Telework: This position is authorized for AD-Hoc Telework only.
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD929460 and PD928330
Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Approved.
Permanent Change of Station (PCS): Not Authorized.

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 08/11/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. For a GS-08 position you must have served 52 weeks at the grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

For the GS-07 Grade Level:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Experience in performing clerical/administrative duties in an office environment; answering and directing phone calls; receiving visitors; preparing correspondence; maintaining files/records; scheduling and managing a calendar of appointments; using computer-based programs essential to coordinate all aspects of the position such as Word Outlook Excel PowerPoint Outlook and Adobe Acrobat skill in word processing editing grammar spelling punctuation and proper formatting to recognize and correct errors in material being typed or reviewed and organizes work sets priorities and determines resource requirements.

For the GS-08 Grade Level:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Experience using programs mission goals priorities and policies within the Federal Government; experience in an executive office and managing the time of high level executives in order to support senior leadership and facilitate timely and accurate work flow; experience in using personal computers and software packages to develop prepare and submit written reports analyses memorandum spreadsheets presentations etc.; works/or independently or as a member of a team in order to coordinate work accomplishment; skill to effectively communicate both orally and in writing in order to provide information and instructions to coordinate work and to meet and deal with various levels within the medical center VISN VACO other agencies and non-Federal callers and visitors and determines short or long term goals and strategies to achieve them.

Physical Demands: Work is primarily sedentary in nature. However there may be some walking; bending; stooping and light lifting.
Work Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices meeting and training rooms or other hospital areas. Majority of work is in an office setting. The work area is adequately heated cooled and ventilated.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Education

There is no educational substitution at this grade level.