Secretary Claire Learning Center, 210-days

LOCATION: Claire Learning Center

STATUS: Classified Non-Exempt Full Time

HOURS OF WORK: 8 hours a day / 210-day calendar 10-month position

POSITION SUMMARY:

This position is responsible for providing a variety of secretarial support to assigned administrators and departments; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. This position reports directly to the Principal.

PRIMARY DUTIES/RESPONSIBILITIES:

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.

• Compiles data (e.g. work orders budget reports specialized reports personnel records inventory department attendance etc.) for the purpose of preparing reports or processing requests.

• Coordinates assigned projects and/or program components (e.g. research applications Professional Growth Action Plans technology bids arrangements for conferences travel requirements etc.) for the purpose of completing activities and/or delivering services in a timely fashion.

• Maintains inventory of supplies and materials and equipment (e.g. forms office supplies technology parts etc.) for the purpose of ensuring items availability.

• Maintains a variety of manual and electronic documents files and records (e.g. work orders time sheets expense reimbursement requests reports on accounts Inservice points etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

• Prepares a variety of correspondence reports and other materials (e.g. letters memorandums minutes charts periodic and ad-hoc reports reports on department accounts etc.) for the purpose of documenting activities providing written reference and/or conveying information.

• Processes a variety of documents and materials (e.g. time sheets work orders requisitions travel reimbursements purchase orders non-district employee credential renewal plans receipt and inventory of equipment; etc.) for the purpose of disseminating information in compliance with established administrative guidelines.

• Researches assigned topics (e.g. current practices policies education codes competitive bids etc.) for the purpose of providing information that address school operations.

• Responds to inquiries from a variety of internal and external parties (e.g. district staff other schools government agencies general public students etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• 3-5 years of previous secretarial experience required

• Bachelors degree preferred

• Experience with basic accounting and bookkeeping principles

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:

• Excellent verbal written and listening communication skills

• Display high degree of customer service and interpersonal aptitude

• Ability to organize and adapt to changing priorities

• Ability to work with frequent interruptions

• High degree of motivation responsibility and confidentiality

• Ability to communicate with diverse groups

• Demonstrated ability in compiling and organizing data

• Ability to problem solve to analyze issues and create solutions

• Ability to work under limited supervision

• Highly collaborative team player

• Proficiency with Microsoft Office (Word Outlook etc.)

PHYSICAL REQUIREMENTS:

This position requires the performance of light work. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects. The position typically involves 80% sitting 10% walking and 10% standing. The position requires visual acuity as well as frequent hearing and talking and some crouching grasping kneeling lifting pulling pushing stooping and significant fine finger dexterity. This position is performed in an indoor and generally hazard free environment.

IMPORTANT EMPLOYMENT STATEMENTS

The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time.