Secretary Circuit Courts

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Department: FourteenthDivision

Position Control Number: 0430-005

FLSA Status: Personal Staff not subject to FLSA

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: September 30 2026

Closing Date: October 14 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include but are not limited to attendance getting along with others working a full shift and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: To provide secretarial and administrative support to the staff of the Pulaski County Circuit Court.

Attention: certain duties are particular to case type and court and may not be performed by all example relieving the Receptionist and escorting juveniles and parents.

ESSENTIAL JOB FUNCTIONS:

• Answers the departmental telephone to provide information and assistance to callers.
• Performs receptionist duties in the greeting and screening of visitors.
• Relieves the Receptionist as needed.
• Prepares accounts payable vouchers for bills or items purchased for the department.
• Drafts correspondence memoranda and various forms for the Judge and staff.
• Prints letters on letterhead as requested by Judge and prepare envelopes for mailing.
• Enters orders signed by the Judge.
• Opens and distributes mail.
• Checks mailbox in clerks office and distributes daily.
• Makes travel arrangements and registers the Judge and court staff for seminars as required.
• Prepares payroll time sheets for court employees.
• Establishes and maintains confidential files of court employees leave information.
• Serves as backup to the Trial Court Assistant if absent by assisting the Judge during court.
• Requests information from schools regarding juvenile performance and attendance.
• Escorts Juveniles to Intake for verification of personal information.
• Escorts parents to counsel with Intake Officer.
• Assists Bailiff with providing jury biographical information to attorneys.
• Scans in jurors during jury orientation and on the day of trial.
• Validates parking tickets of jurors.
• Assists Law Clerk and Trial Court Assistant with reports upon request.
• Processes citizens complaints; checks prior convictions and police reports.
• Maintains office records and inventory of supplies.
• Prepares necessary documents to ensure inmates are transported to and from the court.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other related duties as required.

PERSONNEL SUPERVISED:None

WORKING CONDITIONS:Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS KNOWLEDGE AND ABILITIES:

• • Considerable knowledge of legal terminology the court system legal procedures and practices.
  • Considerable knowledge of the preparation and maintenance of legal documents and case files.
  • Considerable knowledge of office practices procedures equipment and terminology.
  • Some knowledge of basic mathematics.
  • Ability to maintain detailed accurate record-keeping systems.
  • Ability to communicate effectively in writing.
  • Ability to handle confidential materials in a reliable manner.
  • Ability to prepare numerical reports.
  • Ability to attend work regularly and reliably.
  • Skill in the operation of and data entry into a computer.
  • Skill in the use of a computer and applicable software including EXCEL Word Contexte etc.

PHYSICAL REQUIREMENTS:

• • Ability to communicate orally in person and by telephone.
  • Digital dexterity is needed for keyboard operation.
  • Visual acuity is necessary for use of a computer screen.

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalency; considerable clerical work experience with record keeping in a legal court system or related area; or any equivalent combination of experience and training which provides the required skills knowledge and abilities.

Employment is contingent upon the successful completion of a criminal background.

Regular and reliable attendance is an essential function of this position.

Prefer proficiency with the Spanish Language.

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Required Experience:

Junior IC