Secretary 2
Hartford, CT - USA
Job Summary
- Visit our NEW State Employee Benefits Overview page!
- Professional growth and development opportunities
- A healthy work/life balance to all employees
- The State of Connecticut is an eligible Public Service Loan Forgiveness employer meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information
- This position is full-time following a first shift schedule 40 hours per week scheduled Monday - Friday andprimary duty station is located at 79 Elm Street Hartford CT.
- As a Secretary 2 you will perform advanced fully independent secretarial support with a full range of secretarial tasks independently and full understanding of office operations.
- In this role you will beresponsible for total office operation; communicates and interprets policies; not intended as assistant to another secretary work under general supervision but with greater autonomy and judgment and lead seasonal clerical or secretarial staff.
- You will also compose complex letters including those explaining policies or procedures compile information from varied sources prepare narrative and statistical reports requiring judgment and screen calls provide guidance citing regulations and handle nonroutine inquiries.
- The Secretary 2 will screen materials determine required action and recommend actions to supervisors as well as all Secretary 1 duties plus assisting with budget prep monitoring and designing new forms/procedures.
FOR ASSISTANCE IN APPLYING:
Check out our Applicant Tips on How to Apply! Need more resources Visit our Applicant Toolkit for additional support throughout the recruitment process.
BEFORE YOU APPLY:
- Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening unless otherwise specified.
- Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification the institution must be accredited. If the institution of higher learning is located outside of the U.S. you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
- Resume Policy: Per Public Act 21-69 resumes are not accepted during the initial application process. As the recruitment process progresses candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter resume transcripts diplomas performance reviews attendance records supervisory references licensure etc. at the request and discretion of the hiring agency.
- Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
- Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing .
- Salary Calculations: For current state employees salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive Legislative Judicial) to the other.
- Note: The only way to apply to this posting is via the Apply or Apply Online buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
- Some email providers may experience delays or issues delivering messages. To avoid missing important updatessuch as referral questionnaires or interview scheduling linksplease check your Personal Status Boardregularly.
- For added convenience you can also enable text (SMS) notifications. To do this log in to your Personal Status Board and select Update My Contact Information.
- Referral Questions: This posting may require completion of additional Referral Questions (RQs) which must be completed by the questionnaires expiration date. If requested RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
- Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare review this helpful Interview Preparation Guide to make the best impression!
- Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
- The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class.
- Note: This position will be filled in accordance with contractual language reemployment SEBAC transfer promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees available at employer may participate in E-Verify and will provide the federal government with your Form I9 information to confirm work authorization.
QUESTIONS WERE HERE TO HELP:
Due to high volume we are unable to confirm receipt or provide status updates directly. For recruitment updates please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process reach out to Alejandro G. Dávila-Hurtado at .
Join the State of Connecticut and take your next career step with confidence!
- Maintain and manage the Forestry Division main phone line and general email inbox.;
- Maintain inventory and ordering supplies and equipment as needed;
- Coordinate annual Division physical asset inventory and implement Division record retention schedule;
- Craft documents including performing basic page setup editing and text formatting functions;
- Process requisitions orders for supplies dues and other items;
- Prepare outreach educational materials needed by instructors;
- Assist various forestry division permit processing or license renewals;
- Proofread and/or edit complex and technical records letters memos reports contracts and/or documents;
- Take and/or transcribe notes dictation transcripts and/or tapes into written minutes and/or reports;
- Establish computerized and/or manual filing systems;
- Type agendas maintain calendars and schedules and arrange business appointments travel itineraries events and meetings;
- Collect and distribute mail; and
- Perform related duties as required.
- Considerable knowledge of
- office systems and procedures;
- proper grammar punctuation and spelling;
- Knowledge of
- business communications;
- departments/units policies and procedures;
- business math;
- Skills;
- interpersonal skills;
- oral and written communication skills;
- Ability to
- schedule and prioritize office workflow;
- operate office equipment which includes computers tablets and otherelectronic equipment;
- operate office suite software;
- take notes (shorthand speedwriting or other method acceptable to the supervisor).
- Experience with Microsoft Office 360 including Excel Outlook Teams and Word;
- Experience communicating in person on the phone and in writing with constituents including coworkers and the public;
- Experience working with confidential information including social security numbers income information and demographic information;
- Experience working with the public and providing customer service to both internal and external constituents.
- Experience multitasking in an office environment; and
- Experience and engagement with trees forests wildlife and outdoor environments.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women minorities and persons with disabilities.
Required Experience:
Junior IC
About Company
CT Board of Regents (BOR) & Charter Oak State College Careers Thank you for visiting our BOR-Charter Oak Career Page! We value our employees and are often looking to add new talent to our team. We offer many opportunities for our employees to contribute and stand out as part of our co ... View more