Second Shift Facilities Coordinator

When you join Hines you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence earning us a spot on Fast Companys esteemed annual list of the Worlds Most Innovative Companies as well as recognition as one of U.S. News & World Reports Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Hines Facilities Coordinators work alongside Facilities Managers and Assistant Facilities Managers to perform advanced administrative duties related to the management and operation of the clients facilities by providing a work environment consistent with their culture and high standards. Responsibilities include but are not limited to:

• Prism - Monitor and update work orders (redirect all WOs as needed client interaction prior to closing a ticket)

• Coupa - (Create POs send POs to vendors Receipt POs)

• Daily Commissioning walkthroughs and site inspections to proactively identify deficiencies

• Provide response and coordination of resolution to all LOB requests

• Answering phones and prioritize e-mails

• Verify approve and file COIs for vendors

• Maintain a personal daily do list to assist with keeping track of all pending items

• Work Order Close Out BlitzRun report for all open/on-hold work orders and close as necessary

• Update Vendor Contact Lists

• Complete assigned stretch assignment and present to senior leadership

• Update LOB Vendor and Staff Contact lists.

• Manage Hines share drive folder.

• Coordinate guard escorts for vendors.

• Complete new-hire office onboarding (technology remote access etc)

Hospitality:

Hospitality is an essential component of Facilities management at Hines. Employee is to act as an ambassador for the company and its vision of combining hospitality culture with real estate knowledge. Creating a welcoming and comfortable environment for tenants and its visitors is our priority. The hospitality responsibilities of a facility management role may include but not limited to reception and greeting guest services housekeeping and ensuring that the property is well-maintained and aesthetically pleasing.

Minimum Requirements include:

• High school diploma or GED from an accredited institution required

• Two or more years in an administrative support role in a professional office environment

• Supervisory experience is strongly preferred

• Interpersonal skills necessary to effectively communicate with a variety of individuals including outside vendors

• Strong computer and systems knowledge

• Ability to produce Power Point presentations

• Must have the ability to appropriately handle sensitive or confidential information

• Must be able to prioritize work meet deadlines and concentrate on detail in a fast-paced work environment

• The ability to cooperate in a team environment is critical

• Normal office environment; occasional exposure to outside environment (exterior building inspections)

• The ability to lift carry and push weight up to 25 pounds and ability to walk stairwells is required

• Frequent sitting standing and walking is required

• Typically will sit at workstation 30 thirty percent of the work time

• Flexibility to work occasional weekends when needed

• Compensation: $77800 - $116600 Bonus

At Hines we strive for excellence as a leading global real estate investment manager driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living office retail mixed-use logistics and life science projects all designed to enhance value connection and inspiration. Our strategic approach integrates local expertise with global knowledge taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices we recognize that the true driving force behind Hines success is our 5000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people offering comprehensive training competitive compensation robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team we cultivate an inclusive environment where everyone including our clients can thrive.

Hines is proud to be named to Fast Companys prestigious annual list of the Worlds Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.