School SecretaryClerical Assistant Substitute Pool

JOB TITLE: School Secretary/Clerical Assistant Substitute Pool

JOB SITES: Districtwide

WORK DAYS:
Monday ï½ Friday
7:30am ï½ 4:00pm

RATE OF PAY: $28.64/hour

Education/Experience
High school diploma or equivalent combination of education and experience. Two years of increasingly
responsible and varied experience in general office/secretarial positions preferably in a school setting.

Skills/Abilities
Deals effectively with a wide variety of individuals and situations requiring tact judgement and
poise
Works under conditions which include interruptions and specific timelines
Maintains confidentiality of student staff and family information
Carries out assigned work through completion with minimal supervision; work on several tasks
simultaneously
Types at a speed of not less than 50 wpm
Understands and follows verbal and written instructions
Works effectively with children
Demonstrates proficiency using updated software programs and office-related technology
Maintains a standard Red Cross First Aid Certificate
Maintains cooperative working relationships
Complies with the physical/mental demands as described in the ADA profile

Knowledge
Of correct English usage vocabulary spelling grammar punctuation and basic mathematics
Of current office practices methods and procedures
Of proper telephone and voice mail procedures and etiquette
Of word processing/graphics software database spreadsheets and school attendance software

Examples of Duties & Responsibilities
Serves as receptionist dealing with the public both by personal contact and by telephone
Schedules appointments and meetings for the site administrator
Plans and performs a variety of clerical and secretarial tasks including receiving and screening
telephone calls
Assumes responsibility in the school office for public relations
Composes letters and memoranda with minimal instruction
Maintains records of Independent Home Study contracts
Inputs student data on computer system and maintains database
Maintains enrollment and transfer of student records
Schedules new students
Compiles monthly attendance records of staff
Coordinates substitute personnel
Coordinates distribution of school keys
Compiles duplicates assembles and distributes various monthly and annual reports and documents
Maintains Student Body and petty cash accounts
Keeps accurate records of supply budgets field trip expenses conference budgets and fire drills
Maintains personal information student files Special Education files and cumulative records
Keeps files updated compiles and forwards supply requisitions equipment for repair vandalism reports work orders and emergency preparation information
Maintains supply room orders and issues supplies as needed
Completes accident reports and forwards them to the proper offices
Assists injured and ill students and calls nurse and/or parent as needed. Prepares reports/logs as needed in connection with injuries or illnesses
Delegates work to students and volunteers working in the school office
Keeps school calendar of events and makes reservations for various groups using school classrooms
Distributes daily mail
Checks office equipment for proper operation
Assists in production of school newsletter
Performs other related duties as assigned

ADA Profile
Ability to stand and walk for extended periods of time; ability to sit bend kneel perform grasping and handling motions and torso rotations on a continuous basis lift carry or move up to 25 lbs. ability to reach in all directions; adequate sight or corrected vision to read printed directions or instructions; hear and speak to communicate with co-workers students and the public; dexterity of the hands and fingers to operate a computer keyboard and other office equipment.

Supervised by: Site Administrator
Evaluated by: Site Administrator

The Mountain ViewWhismanSchool District prohibits discrimination harassment intimidation and bullying in educational programs activities oremploymenton the basis of actual or perceived ancestry age color disability gender gender identity gender expression nationality race or ethnicity religion sex sexual orientation parental pregnancy family or marital status military status or association with a person or a group with one or more of these actual or perceived Mountain ViewWhismanSchool District requiresthat school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination harassment intimidation or bullying.

Questions or complaints of alleged discrimination harassment intimidation and bullying equity or Title IX equity and compliance concerns should be directed to Erin Green at 1400 Montecito Ave Mountain View CA