Sales Coordinator

Additional Information: This hotel is owned and operated by an independent franchisee Janus Hotels and Resorts Inc. The franchisee is a separate company and a separate employer from Marriott International Inc. The franchisee solely controls all aspects of the hotels employment policies and practices including hiring firing discipline staffing compensation benefits and all other terms and conditions of employment. If you accept a position at this hotel you will be employed by a franchisee and not by Marriott International Inc.

• Prepare and distribute contracts proposals and group agreements.
• Generate reservation booking links and manage room block setup.
• Process rooming lists and reservation updates within Marriott systems.
• Assist with client correspondence and reservation inquiries.
• Maintain accurate sales files and account documentation.
• Support the Sales Department with prospecting initiatives and administrative projects.

• Assist ADOS and EM with Group Resumes and Banquet Event Orders (BEOs) for internal distribution.
• Coordinate billing instructions VIP amenities rooming lists and group details with hotel departments.
• Communicate directly with clients to collect final event specifications.
• Assist with pre-convention meetings and group turnover processes.
• Support the Event Manager and Front Office Department with event logistics and execution as needed.

• Additional Lead catcher for RFP requests
• Assist ADOS in weekly and monthly reporting
• Coordinate amenity requests welcome letters and VIP arrivals.
• Assist with department projects presentations and special events.
• Provide exceptional customer service to internal and external guests.

• As the needs of the hotel continue to evolve this position is expected to maintain a flexible team-oriented approach and may be asked to assist with additional projects and operational initiatives beyond those listed above.
• Perform other duties and special assignments as directed by the Area General Manager Area Director of Sales & Marketing or other members of the Executive Leadership Team to support the overall success of the hotels.

• Previous hotel or hospitality experience preferred.
• Prior experience in Marriott systems (Delphi FOSSE CI/TY or MARSHA) is strongly preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with exceptional attention to detail.
• Proficiency in Microsoft Outlook Word Excel and PowerPoint.
• Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
• Professional positive and guest-focused demeanor.

This company is an equal opportunity employer.

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