Safety Department Program Assistant

The Safety Program Assistant III provides both secretarial and accounting support to the Safety Department. This position may also assist in a variety of other administrative functions in support of the efficiency productivity and daily operation of the Safety Department.

Essential Functions:

• Maintains complete records of all financial transactions
• Maintains financial filing system and general office paperwork and procedures.
• Establishes and coordinates the efficient operation of several account lines to include local and grant funds including the School Security Equipment Grant (Department of Education) and SRO/SSO Grant (Department of Criminal Justice Services) and disburses funds in accordance with budget allocations.
• Manages payment to the Sheriffs Department for deputy services for School Board Meetings.
• Secures Emergency Medical Services for high school football games and graduation ceremonies and manages payment to the County for these services.
• Monitors the balance of funds for Administrative Services postage meter and metering mail for the Instruction Department and programs (Alternative Ed Family Services etc.).
• Reconciles accounts and provides reports for the central office.
• Prepares the monthly annual reports and records in compliance with auditors regulations.
• Maintains financial reports and provides information to supervisors as requested.
• Assists Administrators with discipline data analysis setting up disciplinary hearings and the registrations of students for counseling support through the Office on Youth.
• Maintains responsibility for data entry and analysis of the annual Department of Education SBAR (Student Behavior and Administrative Response) Discipline Report.
• Trains Administrators to enter annual updates with SBAR and provide support for discipline data entry.
• Communicates with vendors to secure and maintain supplies and equipment; maintains inventory of School Security Officer uniformssecurity badges (not keyless entry) and school security equipment (cameras and radios).
• Receives and screens visitors telephone calls and mail; personally responds to inquiries by making decisions which in the employees judgment do not require the supervisors attention.
• Prepares necessary informational materials specific to the department for which they are assigned.
• Leverages Division safety and security systems (Raptor Visitor Management System Harris Emergency Radio Anonymous Tip Line etc); remains up to day with best practices and completes regular training.
• Serves as the point of contact in the event of a building evacuation.

Click here to read the full job description for this role.

Education and Experience:

• High School Diploma or GED
• Five (5) years of experience in a bookkeeping accounts payable or related position

Preferred

• Associates Degree in Safety Management Business Administration or related field

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs (EAPs) and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools please visit our website athttps:// Terms:Employment may be offered as a 12-Month (243 Day) full-time position. The work schedule for this position is 7.5 hours worked per day. This position is evaluated annually.

Benefits Eligibility:Eligible

Together we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

A workplace that values unique perspectives fosters belonging and ensures opportunities for all to thrive.

Required Experience:

Junior IC