Research Project Coordinator

Job Description

The Research Project Coordinator will work under the direction of Associate Director of Research Programs within the Center for Human Neuroscience Research and the Montague Lab at the Fralin Biomedical Research Institute (FBRI) at Virginia Tech. The incumbent will maintain a comprehensive understanding of the Centers and affiliated labs stakeholders collaborators and research objectives to provide high-level coordination across administrative research and operational domains.

The incumbent will assist in planning and executing collaborative multi-site research projects; support regulatory submissions to internal and external IRBs; oversee operational workflows; and lead implementation of process improvement initiatives designed to enhance efficiency compliance and project delivery across lab activities.

The position requires strong organizational communication and analytical skills as well as the ability to manage multiple concurrent priorities in a dynamic research environment while maintaining confidentiality and professionalism.

Further the incumbent will:
Manage with precision and high level of detail the complex schedules of the Director and the Assistant Director of Operations.
Receive and manage calendar and meeting requests using communication and organizational skills to facilitate calendars including with senior VT and other personnel (Deans and VPs).
Coordinate logistics for scheduled meetings.
Require a high degree of confidentiality flexibility and collaboration across a matrixed organization.
Coordinate and book domestic and international travel arrangements for members of the team.
Maintain supply inventories and process financial reimbursements.
Screen and manage correspondence inquiries and reports by routing to relevant staff members in an accurate and timely manner.
Provide members of the team with a transcription of decisions and next steps through participation in meetings phone conversations and other correspondence maintaining an understanding of technical and scientific terminology.
Maintain working relationship with departments throughout the Institute and main campus including Admin Human Resources Finance and Facilities in order to accomplish tasks.
Perform other administrative duties as assigned.
Under direction of the Asst. Director prepare documents for regulatory agencies.
Generate procedural and training documentation for lab members and external collaborators.
Participate in participant recruitment study data collection and reporting.

Required Qualifications

Experience providing executive-level administrative and research support including scheduling communication management and meeting logistics.
Demonstrated project coordination or project management experience with ability to balance competing deadlines and priorities.
Excellent interpersonal communication skills; strong attention to detail and accuracy.
Proven ability to handle confidential information with discretion and professionalism.
Proficiency with office products and project tracking tools (e.g. spreadsheets electronic notes).
Demonstrated capacity to work collaboratively across academic clinical and administrative settings.

Preferred Qualifications

Prior work experience in a professional research environment.
Familiarity with policy and procedures related to general financial administration (for the purpose of travel processes purchasing and reimbursements)
Familiarity with budget justifications data storage and public access submissions and other documents related federal and private grants.
Ability to generate and/or incorporate multi-faceted computer-based reports and other materials.
Coursework training or significant experience.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Starting at $50000; Commensurate with experience

Hours per week

40

Review Date

6/5/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.