Research Administrative Assistant (Part-Time)

Job SummaryOpportunity for a bright and enthusiastic individual to make an important contribution to LJIs mission by working with and directly assisting our top-ranked faculty members. The position will provide administrative support for assigned faculty by implementing a highly organized and efficient workflow for the faculty member as well as between the labs and administrative departments. An entrepreneurial spirit and no task too big or too small attitude will be required as the workload will fluctuate between basic daily tasks and important special projects. This is an excellent opportunity for someone who wants a career connected to the latest discoveries in human health. This is a Part-Time position working up to 28 hours per week. Part-Time positions will NOT be eligible for benefits (medical dental vision life insurance).Essential Duties & ResponsibilitiesMaintain faculty calendars organize lab meetings and keep the faculty and lab schedule payment requests expense reports AmEx reconciliation and other administrative forms in accordance with Institute policies and mail; including but not limited to ingoing/outgoing mail for the faculty and lab FedEx shipments and other items as various sources of information such as EndNote tables for the T32 UCSD adjunct professorships PubMed LJI website LinkedIn and other journal alert travel arrangements for faculty postdocs and special visitors. This includes registration airfare hotel transportation and coordinate the seminar speaker series for guests of assigned scientific conferences events and other social for ordering and maintaining office supplies for laboratory administrative backup to other RAAs as as a liaison between the Office of Sponsored Research (OSR) and the faculty to ensure grant applications progress reports and other documents are accurate and in completing submitting and maintaining all CVs and biosketch documents for faculty and research financial accounts (i.e. monthly animal charges supplies purchasing etc.) to help ensure charges are going to the correct special assignments will come up frequently based on the needs of the Skills and Abilities Strong computer skills and demonstrative knowledge of Google Suite Zoom Google Calendar Google Apps MS Office Suite and the ability to quickly pick up and understand new software as interpersonal and communication skills with the ability to work with Institute personnel and outside contacts in a professional manner maintaining confidentiality of sensitive information. Demonstrated success in following through and completing organizational skills and attention to verbal and written communication to prioritize and take initiative and ownership of to routinely and independently exercise sound judgment in making decisionsOther special assignments as needed based on the needs of the RequirementsBA/BS and preferably one (1) year of experience in a professional Ability to sit or stand for extended periods often 6-8 hours per day primarily at a desk in front of a computer of proper posture and ergonomic practices to minimize discomfort during long periods of to adjust focus and use close vision for tasks requiring prolonged visual to handlephysicaland mental stress which may include maintaining composure during high-pressure situations or extended work to kneel crouch or crawl to access low or confined to lift or move objects of various weights typically up to 10 pounds or more occasionally or to push or pull objects or equipment such as carts or doors.