Rental Projects Coordinator

Job Title:Rental Project CoordinatorFLSA Status:Non-ExemptDepartment:OperationsReports To:Regional RPC SupervisorLocation:Menifee CAJob Summary:The Rental Project Coordinator (RPC) plays a critical role in ensuring accurate timely and efficient coordination of all rental activities for the branch. This position supports Sales Operations customers vendors and drivers by managing the full lifecycle of rental orders from quote support through on-rent off-rent and invoicing accuracy. The RPC ensures internal systems remain updated customer communication is timely and professional and deliveries and pickups are executed efficiently and & Perks of being a Pacific Mobile Employee:7.5 Paid Holidays plus 2 additional Floating HolidaysCompetitive Paid Time Off (PTO) ProgramMedical Dental and Vision coverage options8 hours of Volunteer Time per year401(K) Retirement Benefits with Company MatchExercise Subsidy Plan equal to $25 per monthQuarterly Wellness IncentivesSafety and Values Recognition ProgramsYears of Service RecognitionEmployee Development & TrainingDrug-Free Safety-Focused EnvironmentPay rate: $26 - $29 an hour DOEEssential Functions:Coordinate and schedule deliveries pickups relocations and service-related transportation activities while maintaining communication with customers drivers vendors Sales and branch and maintain accurate operational documentation including delivery and move paperwork Rental Orders (ROs) LUCI forms change orders vendor invoices and customer records within company accurate processing and tracking of on-rent/off-rent activity returns billing information and workflow statuses including Prep to Ship (P2S) operational and administrative support to the Sales team by generating rental quotes supporting customer inquiries and coordinating rental activities throughout the project as a primary point of contact for customers regarding scheduling delivery expectations rental updates and operational support and manage purchase orders review operational expenses and billing accuracy and partner with Accounting to resolve invoice discrepancies collections and related financial in branch operational meetings provide KPI and scheduling updates and support branch leadership with forecasting compliance and cross-functional operational overall branch operations by assisting with process improvements workflow coordination and additional operational or administrative projects as -Essential Functions:Provide operational support during periods of high business volume or staffing with process improvement initiatives and workflow standardization training and onboarding activities for new team members as Qualifications:Education: High school diploma or equivalent : Minimum 2 years of experience in project coordination dispatching or a related support role preferably within construction equipment rental or Valid drivers license : Demonstrate organizational multitasking customer service and problem-solving skills with the ability to communicate professionally across departments and with customers while managing multiple priorities accurately and independently in a fast-paced Qualifications:Experience with modular construction with billing systems purchase order processing or operational reporting. Familiarity with Microsoft D365Working Conditions / Physical Requirements:Primarily office-based work environment with extended periods of sitting and computer occasionally lift light office supplies or to work in a fast-paced operational environment with frequent interruptions and changing / Technology Used:Microsoft Office Suite (Word Excel Outlook)Microsoft D365 (Customer Engagement and Finance & Operations)Standard office equipment (e.g. phone printer scanner)Supervisory Responsibilities:NoEEO Statement:Pacific Mobile Structures Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race color religion national origin disability veteran status or any other characteristics protected by applicable Duties Disclaimer:This job description may not contain a comprehensive listing of activities duties or responsibilities required. Duties may change at any time with or without notice.