Remote Medical Practice Administrator Operations Manager
Job Location:
San Antonio, TX - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This is a remote position.
Caring Senior Service is a trusted provider of non-medical home care services dedicated to helping seniors remain healthy safe and independent in the comfort of their own homes. Our team is committed to delivering exceptional care through compassion innovation and operational excellence. We are seeking an experienced and highly organized Remote Medical Practice Administrator / Operations Manager to join our growing team and oversee the daily administrative and operational functions of our healthcare services.
The Remote Medical Practice Administrator / Operations Manager is responsible for managing the day-to-day administrative and operational activities of the organization while ensuring efficiency compliance and exceptional service delivery. This leadership role requires a proactive professional who can coordinate multiple departments optimize workflows support healthcare staff and maintain excellent communication with patients caregivers and leadership.
The ideal candidate possesses strong leadership abilities exceptional organizational skills healthcare administration experience and the ability to manage multiple priorities in a fast-paced remote environment.
- Oversee daily administrative and operational functions of the medical practice.
- Ensure efficient scheduling staffing and workflow coordination.
- Supervise administrative personnel and provide leadership coaching and performance support.
- Monitor operational performance and implement process improvements to increase efficiency.
- Coordinate communication between healthcare providers caregivers patients and internal departments.
- Maintain accurate patient records while ensuring compliance with HIPAA and company policies.
- Develop and implement operational policies procedures and best practices.
- Monitor productivity metrics operational reports and departmental performance.
- Assist with budgeting expense tracking and resource allocation.
- Support recruitment onboarding and training of administrative staff.
- Collaborate with leadership on strategic planning and organizational growth initiatives.
- Resolve operational challenges quickly while maintaining excellent patient and employee satisfaction.
- Ensure compliance with all applicable federal state and healthcare regulations.
- Manage vendor relationships and coordinate operational resources.
- Prepare reports presentations and documentation for executive leadership.
- Participate in quality improvement initiatives and process optimization projects.
- Bachelors degree in Healthcare Administration Business Administration Public Health or a related field (or equivalent professional experience).
- Minimum of 3 years of experience in healthcare administration medical office management or operations management.
- Strong knowledge of healthcare operations and administrative procedures.
- Excellent leadership and team management skills.
- Outstanding written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to manage multiple priorities with strong attention to detail.
- Proficiency with Microsoft Office Suite (Word Excel Outlook Teams and PowerPoint).
- Experience using Electronic Health Record (EHR) systems and healthcare management software.
- Ability to work independently in a remote environment.
- Experience in home healthcare senior care or medical practice management.
- Knowledge of HIPAA regulations and healthcare compliance requirements.
- Experience with CRM systems scheduling platforms and project management tools.
- Professional certification in Healthcare Administration or Operations Management is a plus.
- Leadership and team development
- Healthcare operations management
- Medical office administration
- Process improvement
- Project coordination
- Budget management
- Problem-solving and decision-making
- Customer and patient service
- Data analysis and reporting
- Time management
- Organizational planning
- Conflict resolution
- Microsoft Office Suite
- EHR/EMR systems
- Competitive compensation
- Flexible remote work environment
- Paid training
- Paid time off
- Health dental and vision insurance
- 401(k) retirement plan with company match (where applicable)
- Career growth and advancement opportunities
- Professional development and ongoing training
- Supportive and collaborative team environment
- Employee wellness programs
At Caring Senior Service we believe our employees are the foundation of our success. We foster a collaborative supportive and respectful workplace where innovation compassion and professional growth are encouraged. If you are passionate about healthcare operations and want to make a meaningful impact while working remotely we encourage you to apply.
Required Skills:
Required Skills Option 1: Bulleted Format (Best for job descriptions or ATS text fields) Fast and accurate typing skills (minimum 50 WPM with high accuracy) Strong proficiency in Microsoft Office (Excel Word) and Google Workspace Basic knowledge of medical terminology and Electronic Health Records (EHR) systems High attention to detail for verification and accurate data entry Solid written and verbal communication skills Strong time management and organizational abilities in a remote work environment Commitment to maintaining strict patient confidentiality and complying with HIPAA standards
Required Education:
Educational QualificationStandard / Required: High School Diploma or GED equivalentPreferred / Bonus: Associate Degree or Bachelors Degree in Business Administration Healthcare Administration Health Information Management or a related fieldCertifications (Optional): Certified Electronic Health Record Specialist (CEHRS) or Certified Medical Administrative Assistant (CMAA) is a plus
