Remote Administrative Data Support Specialist

PulseMediaNL is seeking a reliable organized and detail-oriented Remote Administrative Data Support Specialist to support daily administrative and data-management operations.

This position combines data entry records maintenance document processing spreadsheet management digital filing and general administrative support. It is ideal for someone who enjoys structured work is comfortable using computers and takes pride in maintaining accurate and well-organized information.

The successful candidate should be self-motivated dependable and capable of working independently in a remote environment while maintaining regular communication with supervisors and team members.

The Administrative Data Support Specialist will help maintain accurate business information and provide routine administrative assistance across PulseMediaNLs operations.

Responsibilities include entering and updating data maintaining electronic records processing documents reviewing information for accuracy organizing digital files updating spreadsheets monitoring administrative requests and preparing basic reports.

Candidates with previous data-entry or administrative experience are encouraged to apply. Strong entry-level candidates with good computer skills attention to detail and a willingness to learn will also be considered.

• Accurately enter information into databases spreadsheets CRM systems and approved company platforms.

• Transfer information from forms documents emails and other authorized sources.

• Create new records and update existing information.

• Review entries for accuracy and completeness.

• Verify names dates contact information reference numbers and other relevant data.

• Identify missing duplicate outdated or inconsistent information.

• Correct routine errors according to established procedures.

• Complete assigned data-entry activities within required deadlines.

• Maintain consistent formatting and data-entry standards.

• Provide routine administrative assistance to supervisors and internal teams.

• Process forms documents and administrative requests.

• Maintain task lists trackers logs and schedules.

• Prepare basic reports summaries and correspondence.

• Monitor outstanding administrative activities.

• Retrieve records and documents for authorized employees.

• Follow up on pending requests when required.

• Assist with special administrative projects.

• Create maintain and organize electronic business records.

• Update existing records when new information becomes available.

• Review records for completeness and accuracy.

• Identify duplicate or outdated information.

• Maintain organized and accessible record structures.

• Retrieve information for authorized business purposes.

• Assist with routine records cleanup and maintenance.

• Follow established records-management procedures.

• Maintain spreadsheets using Microsoft Excel Google Sheets or similar applications.

• Enter and update administrative and operational information.

• Sort filter categorize and organize data.

• Review spreadsheets for errors and missing information.

• Maintain consistent formatting.

• Assist with routine database maintenance.

• Prepare basic data summaries when requested.

• Support data-quality and reconciliation activities.

• Review incoming forms and documents.

• Confirm required information is complete.

• Extract relevant information for data entry.

• Process documentation according to established procedures.

• Identify missing or unclear information.

• Upload and organize completed documents.

• Maintain records of processed documentation.

• Assist with document indexing and archiving.

• Maintain organized electronic filing systems.

• Upload rename categorize and archive documents.

• Follow established file-naming conventions.

• Organize shared folders and cloud-based records.

• Retrieve files for authorized team members.

• Identify duplicate or incorrectly filed documents.

• Assist with digital-file cleanup.

• Maintain accurate and accessible document structures.

• Monitor assigned administrative inboxes and communication channels.

• Review routine requests and determine appropriate actions.

• Respond to basic administrative inquiries when authorized.

• Forward specialized requests to appropriate team members.

• Maintain accurate communication records.

• Follow up on outstanding requests.

• Provide progress updates when requested.

• Escalate urgent or sensitive matters appropriately.

• High school diploma secondary school qualification GED or equivalent.

• Basic to intermediate computer proficiency.

• Good typing and keyboard skills.

• Strong attention to detail and accuracy.

• Good organizational and time-management abilities.

• Ability to work with spreadsheets documents databases and email.

• Ability to accurately enter and review information.

• Ability to follow detailed instructions and procedures.

• Professional written communication skills.

• Ability to manage multiple responsibilities.

• Ability to work independently.

• Responsible approach to confidential information.

Previous experience in data entry administration records management clerical support office administration or virtual assistance is beneficial but may not be required.

Experience or familiarity with the following is advantageous:

• Microsoft Word Excel and Outlook

• Google Docs Sheets Drive and Gmail

• CRM systems

• Database-management platforms

• Records-management systems

• Digital document-management applications

• Cloud-based business tools

• Remote collaboration platforms

Training may be provided for PulseMediaNL-specific systems and procedures.

Data Accuracy: Commitment to maintaining complete reliable and accurate information.

Attention to Detail: Ability to identify errors missing information duplicates and inconsistencies.

Organization: Ability to maintain structured records files spreadsheets and administrative tasks.

Computer Skills: Comfortable using common office software and digital business systems.

Time Management: Ability to prioritize assignments and meet established deadlines.

Communication: Ability to communicate clearly and professionally with team members.

Problem Solving: Ability to recognize discrepancies and determine when clarification is required.

Confidentiality: Ability to handle sensitive company information responsibly.

Reliability: Consistent attendance responsiveness and completion of assigned responsibilities.

Independence: Ability to remain productive and accountable while working remotely.

The Administrative Data Support Specialist may have access to confidential business customer employee or operational information.

Employees must protect sensitive data maintain secure login credentials and use only approved company systems. Confidential information must not be shared with unauthorized individuals.

Applicable privacy and data-protection requirements including GDPR requirements where relevant must be followed.

The successful candidate will be expected to maintain reliable internet access remain available through designated communication channels manage assignments independently meet deadlines attend required virtual meetings and training and communicate promptly regarding delays or technical issues.

Employees must maintain a professional remote workspace and follow company information-security and remote-work procedures.

Performance may be evaluated based on:

• Data-entry accuracy.

• Completeness of records.

• Quality of administrative support.

• Timeliness of completed assignments.

• Accuracy of spreadsheets and databases.

• Organization of digital files.

• Quality of document processing.

• Professional communication.

• Confidentiality and security compliance.

• Reliability and remote-work performance.

The position emphasizes accuracy consistency organization confidentiality productivity and dependable completion of assigned work.

The ideal candidate is organized reliable accurate and comfortable working with digital information. They can manage structured and repetitive tasks while maintaining a high level of attention to detail.

Successful candidates should be self-motivated professional comfortable working independently receptive to feedback and willing to learn new systems and procedures.

Depending on the final employment arrangement PulseMediaNL may offer:

• Fully remote work opportunities.

• Full-time or part-time schedules where available.

• Structured onboarding and training.

• A professional remote working environment.

• Opportunities to develop administrative and data-management skills.

• Experience with modern digital business systems.

• Ongoing guidance and performance feedback.

• Opportunities for increased responsibilities based on performance.

Interested candidates should submit an up-to-date CV/resume and a brief introduction explaining their interest in the Remote Administrative Data Support Specialist position.

Applicants are encouraged to highlight relevant skills or experience in data entry administrative support spreadsheet management databases document processing digital filing Microsoft Office Google Workspace records management or remote work.

Entry-level candidates are encouraged to apply if they demonstrate strong attention to detail computer proficiency organization reliability accuracy and a willingness to learn.

Required Skills:

Customer Service