Registrar- VMI

Title: Registrar- VMI

State Role Title:

Hiring Range: $105000 to 120000 commensurate to experience

Pay Band: UG

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website:

Recruitment Type: General Public - G

Job Duties

Virginia Military Institute invites applications for the position of Registrar. Reporting to the Deputy
Superintendent for Academics and Dean of the Faculty the Registrar

Oversees and manages the accurate and efficient collection recording maintenance and distribution of academic data relative to both current and former cadets.
Interprets and upholds all academic rules regulations and policies of the Institute while maintaining the professional integrity of the Registrars Office.
Promotes continuous improvement in the execution of standardized and ad hoc reporting through utilization of the Ellucian Colleague system in collaboration with the Department of Information Technology.
Supervises the degree audit and certification process preparation of diplomas and certification of cadet academic and/or enrollment eligibility (e.g. honors NCAA certification NSLC SEVIS transfer credit).
Ensures compliance with all NCAA rules and certification standards; monitors tracks and certifies the academic performance of eligible NCAA athletes in CAi (as submitted by the Athletic Department) and reports on the status and progression of each.
Oversees the publication of the Institute catalog (via Acalog).
Supports reporting requirements in relation to state and federal enrollment reporting and Post-wide support in relation to ad hoc data needs including oversight for the State Security Class approval of all student records access requests and conducts bi-annual reviews of active security classes authorizations in accordance with Virginia State requirements.
Serves as the institutional authority on FERPA ensuring that privacy standards are met and that policies are consistent and communicated to the Post community.
Chairs the Scheduling Committee to ensure balanced and effective utilization of the academic week and academic day in developing fall and spring course schedules.
Provides leadership training and oversight for the Registrars staff to ensure the highest levels of customer service and support.
Serves on other committees and other related duties as assigned by the Deputy Superintendent for Academics and VMI Administration.

Minimum Qualifications

Minimum of 5 years of experience in an academic Registrars Office in a regionally accredited
college or university;

Bachelors degree
Proficiency with Ellucian Colleague database and Entrinsik reporting;
Excellent oral written and interpersonal communication skills;
Excellent organizational skills and service ethic;
Experience managing office staff;
Proficiency with education-specific relational database use and management;
Experience implementing best practices associated with policies concerning academic records
institutional research accreditation and FERPA;
Ability to use technological tools and programs for continuous improvement of the functions of the Registrars Office;
Willingness and ability to work nights and weekends if necessary to fulfill the mission and duties of the office.

Additional Considerations

Progressively increasing leadership experience in higher education;
Masters degree in higher education administration or a relevant field.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

This is a full-time in-person 12-month Administrative and Professional Faculty position Lexington Virginia USA.

Administrative/Professional faculty wear uniforms while on duty and adhere to military customs and courtesy but prior military service is not required. The details are available online in the Administrative/Professional Faculty Handbook.

In addition to the online application please include a letter of interest curriculum vitae and contact information for three professional references. Applications will be reviewed on a rolling basis and will be accepted until the position is filled. Start date is flexible.

A criminal background check is required for the final candidate.

VMI is an Equal Opportunity a continuing effort to enrich its academic environment and provide equal education and employment opportunities VMI encourages women minorities disabled individuals and veterans to apply. AmeriCorps Peace Corps and other national service alumni are also encouraged to apply. VMI will provide reasonable accommodation to qualified individuals with
documented disabilities to ensure equal access and equal opportunities with regard to employment educational opportunities programs and services.

Contact Information

Name: Matthew Hart

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.