Registrar Valley Horizon

POSITION SUMMARY

The Registrar is responsible for student enrollment attendance records management and state reporting while providing exceptional customer service to students families staff and community members. The Registrar ensures the accuracy confidentiality and compliance of all student records in accordance with district state and federal requirements.

QUALIFICATIONS

1. High school diploma or GED required.
2. Experience in clerical administrative data entry or customer service experience preferably in an educational setting.
3. Proficiency with student information systems Microsoft Office applications and spreadsheet software.
4. Strong organizational communication and customer service skills.
5. Ability to maintain confidentiality and handle sensitive information.
6. Ability to work independently manage multiple priorities and meet deadlines with accuracy.

KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of office procedures recordkeeping practices and customer service principles.
• Knowledge of student information systems and data management.
• Ability to maintain accurate records and meet reporting deadlines.
• Ability to communicate effectively with students parents staff and community members.
• Ability to maintain confidentiality and exercise sound judgment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Process student registrations enrollments withdrawals and transfers.
2. Verify and maintain required enrollment documentation including residency immunization birth guardianship and other state-required records.
3. Maintain accurate student records and data within the districts Student Information System.
4. Manage attendance records monitor attendance concerns and generate required attendance reports and correspondence.
5. Compile verify and maintain student data required for district and state reporting including Arizona Department of Education reporting requirements.
6. Scan upload organize and maintain electronic and cumulative student records.
7. Process records requests and ensure compliance with FERPA and district policies regarding confidentiality.
8. Assist with report cards honor roll reports student schedules and other academic records as assigned.
9. Serve as a primary point of contact for enrollment and registration inquiries providing professional assistance to students families staff and community members.
10. Collaborate with school district departments and Juvenile Court regarding student records enrollment attendance and student services.
11. Assist with school tours and enrollment support for prospective families as assigned.
12. Perform other duties as assigned by the Building Administrator.

REPORTS TO

Building Administrator

TERMS OF EMPLOYMENT

Work year salary and benefits shall be established by the Governing Board.

EVALUATION

Performance of this position shall be evaluated by the Building Administrator in accordance with Governing Board policies and procedures.

R13315

225 days