Registrar Office Assistant

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Job Description:

Position Summary:

Responsible for providing clerical and administrative support to the Registrar in areas of registration reporting and student records function of the College. Position requires data input in electronic database record keeping and direct contact with students and employees. Maintain qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual CGTC policies and procedures and accreditation standards. Position may require travel to locations with the Colleges service area as well as other travel as needed.

Major responsibilities may include but are not limited to the following:

• Reviews transcripts for transfer credits

• Prints enrollment verifications and transcripts

• Verifies completions of graduation requirements and awards degrees/diplomas/certificates

• Scan and index transcripts

• Enter student graduate information from the master file review proofs from printer and submit to Registrar

• Prepare orders for diploma caps and gowns

• Enter data from forms records reports and other sources into the computerized student information system

• Assist in maintaining and security of all student academic records

• Assist co-workers with basic questions and problems relating to the computerized student information system and communicate deadlines to employees

• Completes all assigned trainings in a timely manner

• Other responsibilities as assigned

Competencies:

• Ability to read and interpret documents such as business correspondence operating policy and procedure manuals

• Ability to perform basic mathematic functions

• Skilled in the operation of computers and job related software programs

• Oral and written communication skills

• Organization and time management skills

• Skilled in interpersonal relations and dealing with the public

Minimum Qualifications: Must upload transcripts which show conferred educational degrees and document qualifications in the employment history:

Earned High School Diploma or earned equivalent

Documented one (1) year of work-related experience

Preferred Qualifications: Preference may be given to applicants who in addition to meeting the minimum qualifications provide transcripts of conferred degrees and demonstrate in the employment history possession of one or more of the following:

Documented experience in preparing and maintaining records and course scheduling

Documented work experience at the postsecondary level

Projected Work Hours/Location:

This position will work a part-time schedule not to exceed 19 hours per week between the hours of 7:45 a.m. to 4:45 p.m. Monday through Thursday and 7:45 a.m. to 3:30 p.m. Friday the actual work schedule is to be determined. Additional hours or a flexible schedule to include evenings and/or weekends will be required as needed. Position will be assigned to the Macon campus and may require travel to any of the locations within the Colleges service area and other travel as needed.

Salary/Benefits:

The selected candidate can expect to receive a contingent offer with a gross wage of $15.50 per hour. Position is eligible to work up to 19 hours per work week based on department need actual weekly work schedule to be determined. Part-time positions do not imply or suggest a continuance of employment or a promise of future full-time employment. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS). Part-time positions are not eligible for TRS or ERS retirement benefits state insurance leave or holiday pay.

Application Procedure:

Applicants are required to complete the employment application in full and provide supporting documentation by the stated closing deadline for the position. GCTC does not accept mailed faxed or hand-delivered applications.

Applicants who complete the application procedure will be evaluated to meet the position requirements based on the published job responsibilities meeting the minimum and preferred qualifications based on the educational history employment skills presented under job duties in the application system against the published job announcement. A completed application packet consists of the following:

1. A completed CGTC electronic application in the Team Georgia Careers applicant portal.

2. As applicable applicants for instructional positions are asked to provide a resume in addition to completing the CGTC application. Applicants for non-instructional positions may provide a resume if they wish. Submission of the resume does not replace the requirement to complete the CGTC electronic application.

3. Postsecondary transcripts that demonstrate the conferral of the degree if applicable and demonstrate the applicant meets the educational minimum requirements and if applicable the preferred educational requirements (grade reports and diploma copies are not accepted in lieu of transcripts)

4. Positions requiring a High School Diploma or GED as a minimum qualification do not have to submit a HSD/GED transcript documentation as part of the application process

5. Non-photo license(s) and/or certification(s) which fulfill the minimum and if applicable the preferred qualifications stated in the job announcement

Incomplete application packets at the time of the position closing may not be considered. It is the responsibility of the applicant to obtain and upload the application documentation by the stated deadline.

A review of the completed application packets may begin upon receipt. Interviews of qualified candidates may be held after review; the position may close at any time following October 27 2026 based on candidate(s) selection.

For more information concerning our application process or available positions please contact the Human Resources Office at or or via email to .

All applicants are subject to the following applicable pre-employment screenings:

Criminal History Records

Motor Vehicle Records

Employment References

Pre-Employment Drug Test

Fingerprint Records

Credit History Records

Psychological Screening

Medical Examination

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individuals age color disability genetic information national origin race religion sex or veteran status (protected status). No individual shall be excluded from the participation in denied the benefits of or otherwise subjected to unlawful discrimination harassment or retaliation under any TCSG program or activity because of the individuals protected status; nor shall any individual be given preferential treatment because of the individuals protected status except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Central Georgia Technical College is an equal opportunity employer. All employment processes and decisions including but not limited to hiring promotion and tenure shall be free of ideological tests affirmations and oaths including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge skills and abilities associated with the role and is believed to have the ability to successfully perform the essential functions responsibilities and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institutions ability to achieve its mission and strategic priorities in support of student success.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

The Title IX/Section 504/ADA Coordinator for CGTC nondiscrimination policies is Cathy Johnson Executive Director for Athletics and Compliance Room A136 80 Cohen Walker Drive Warner Robins Ga 31088; Phone ; Fax ; Email: .

All application materials are subject to the Georgia Open Records Act O. C. G.

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race color national origin sex religion age disability or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.