Registrar Adams State University

Another Sources clientAdams State University is recruiting aRegistrarto join their team in Alamosa Colorado.

Heresa little about Adams State University:

Adams State University celebrated its 100th anniversary in 2021 marking a century of expanding educational opportunity and serving the communities of the San Luis Valley and beyond.

As Colorados first federally designated Hispanic Serving Institution (HSI) Adams State is committed to supporting underrepresented minorities first-generation students and low-income learners through a focus on access affordability and student success.

Located in Alamosa Colorado Adams State offers a unique combination of mission-driven work a close-knit campus community and access to some of the states most spectacular outdoor recreation.Staff and Facultyare drawn to the opportunity to make a visible impact at an institution where collaboration innovation and student success remain at the center of everything we do.

The Registrar plays a critical role in supporting thestudentexperience by ensuring the accuracy security and accessibility of academic records while partnering across campus to advance institutional goals and student success initiatives.

About this role:

Reporting to the Assistant Vice President of Enrollment Management the University Registrar provides strategic leadership and oversight for all functions of the Registrars Office ensuring the integrity accuracy and security of academic records and student information systems (Workday). This role manages registration grading transcripts degree verification compliance and graduation auditing in alignment with university policies and legal regulations such as FERPA. The Registrar collaborates with IT and campus partners to implement andoptimizetechnology solutions that support student success. Additionally the position supervises staffmaintainsprocedural documentation and ensuresaccuratereporting to internal and external stakeholders.

Scope & Impact

Registrars Office Administration

• Developsdirectsand reviews departmental goals andobjectives. This includes but is not limited to administering ASU Colorado Department of Higher Education (CDHE) and federal (ED) policiesregardingregistration tuition classification course and degree evaluation records management data integritysecurityand access.

• Hires trains and supervises department personnel for the purpose of performing the necessary functions typical of a registrars office.

• Conducts staff performance evaluations.

• Supports a service-oriented culture in the Registrars Office that provides responsive proactive communication which fosters a positive working relationship with internal and external stakeholders.

• Provides opportunities for professional development of departmental staff.

• Serves andrepresentsthe Registrars Office at meetings with internal and external stakeholders as needed and assigned.

• Maintains memberships and activelyparticipatesin professional Registrar-oriented organizations.

• Manages departmentalbudgeton a monthly basisto ensure cost-effective operations of the department.

• Maintains current knowledge of technology applications.

• Conducts regular Registrars Office staff meetings to ensure departmental alignment with strategies and goals.

• Works with faculty and staffon a daily basisto proactively resolve issues and challengesencounteredby current and former studentsin a timely manner.

Student Records Administration

• Maintains and preserves the integrity of all student data and academic records.

• Conducts regularly scheduled audits and communicates with faculty and staff to ensure accuracy and integrity of student data and academic records.

• Responsible for optimization and management of the Student Information System.

• Serves as the primary data steward over student records collaborating with IT to review and adjust access to student data.

• Responsible for thetimelyprocessing accuracy and communicationregardingstudent registration academic standing interim and final grade reporting test for credit articulation and related student record and registration services.

• Ensures the completeness accuracy and security of student transcripts and pertinent records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA).

• Collaborates with functional departments and serves as the departmental subject matter expert to develop implement andmonitoracademic policies and procedures that support student success throughout the student lifecycle.

• Creates strategic engagement campaigns for internal and external stakeholders.

• Regularly communicates with faculty and staff on academic regulation updates.

• Develops and processes ad hoc reports diagnostic reports for records and registration and reports as requested or needed.

• Supervises the preparation and delivery of academic transcripts and diplomas.

• Reviews anddeterminesstatusof all petitions for residency changes as specified by the Colorado Statute for In-State Residency for Tuition Classification Purposes.

• Reviews residency procedures and issues on a regular basis and consults with the state attorney generals office as needed.

Compliance

• Keeps apprised of current or changing federal and state regulations and works with various state (CDHE) and campus constituencies to ensure institutional regulatory compliance and that new regulations are appropriately adopted.

• Maintains and implements Records Retention policies.

• Interprets and administers FERPA and provides leadership to ensure institutional compliance with FERPA and other accrediting agency standards applicable to student records.

• Oversees eligibility certification for student athletes as required by university policy and Rocky Mountain Athletic Conference and NCAA rules and regulations.

• Communicates with academic departments and athletics staff on a regular basis to ensure compliance with regulationspoliciesand procedures.

Qualifications

• Bachelors degree;Mastersdegree preferred.

• 5 years of experience in higher education and/or academic records administration.

Experience You Will Bring

• Excellent written and oral communication skills.

• Ability to take initiative.

• Attention to detail asin daily work short- and long-term planning.

• Ability to effectively evaluate and analyze levels of efficiency and productivity.

• Demonstrated experience managing a department under general administrative direction.

• Ability to consistentlyexhibitprofessionalism through reliable behavior accountability sound judgment and respectful interactions.

• Experience with stabilizing andoptimizingnew technologiespreferred such as SIS or other systems related to records and curriculum or similar systems.

Compensation & Benefits

The salary range for this position is$76400 $107000.

In addition to salary Adams State University offers a competitive benefits program including medical dental vision disability insurance flexible spending accounts life insurance and retirement savings plans. For detailed benefits information please visit: Employment Opportunity

Adams State University is committed toprovidingequal employment opportunities and fostering an inclusive environment where all employees can thrive.

Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As youread throughthe job posting and review the list of qualifications (and/or preferred) please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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