Redesign Administrative Support Staff

POSITION AVAILABLE

Community Education Redesign Administrative Support Staff
Crystal Learning Center
Casual position $21 - $27 hourly (not benefits eligible) up to 12 hours weekly 52 weeks

SUMMARY
The Redesign Admin Support Staff provides administrative operational and program support to the Robbinsdale Redesign Family Services Collaborative Coordinator. This position helps coordinate priority initiatives maintain accurate program data and records support outreach and resource distribution and facilitate timely communication among participating school districts community partners home visitors and families. The Admin Support Staff contributes to the Collaboratives work of connecting children and families with needed services and resources under the direction of the Coordinator.

ESSENTIAL FUNCTIONS

Essential functions as defined under the Americans with Disabilities Act may include any of the following representative duties knowledge and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed. Performs duties within scope of authority and training and in compliance with Robbinsdale Area Schools policies; duties will vary according to job assignment. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilitiesmayinclude but are not limited to the following:

Program and Administrative Support

• Provide administrative and logistical support to the Family Services Collaborative Coordinator including correspondence calendars meeting preparation materials and follow-up tasks.
• Coordinate the weekly birth data lookup process including organizing information and securely distributing appropriate data to participating school districts.
• Maintain organized electronic and paper program records contact lists tracking forms and documentation to support accurate and timely service delivery.
• Assist with scheduling meetings preparing agendas and materials recording action items and communicating follow-up information to Collaborative partners.
• Provide logistical and administrative assistance for Collaborative meetings community events fundraising activities and partner initiatives.
• Maintain professional boundaries safeguard confidential information and perform other related duties as assigned.
  

Family Resources and Partner Communication

• Support communication and coordination with school district staff home visitors community-based organizations and other priority partners.
• Assist home visitors and partners in identifying and sharing basic-needs resources and community service information for children and families; refer complex situations to the Coordinator or appropriate professional.
• Assist with planning and coordinating diaper drives and other resource distribution activities including inventory distribution tracking and partner follow-up.
• Help prepare and distribute family- and partner-facing program information using clear welcoming and culturally responsive communication.
  

Data Management Evaluation and Reporting

• Enter update organize and verify HUG program information in relevant databases and tracking systems while maintaining confidentiality.
• Collect organize and track HUG evaluation and satisfaction surveys and assist with compiling results for program improvement.
• Prepare routine monthly and annual counts summaries and supporting documentation related to resource distribution and priority programs.
• Assist the Coordinator with annual HUG reporting grant documentation Minnesota Student Survey comparisons and other requested data summaries.

KNOWLEDGE AND SKILLS

• Strong organization attention to detail time management and written and verbal communication skills.
• Working knowledge of common office software data entry recordkeeping and basic reporting practices.
• Understanding of confidentiality responsible data handling and professional communication when working with family and student information.
• Awareness of community resources family engagement practices and culturally responsive service.
  

ABILITY TO

• Manage multiple requests and deadlines follow established processes and identify issues that need Coordinator review.
• Build positive working relationships with families school district personnel and community organizations.
• Work independently on assigned tasks while collaborating with the Coordinator and partners.
• Communicate respectfully with individuals from diverse backgrounds and protect sensitive information.
  

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

MINIMUM QUALIFICATIONS

60 college credits and three years of experience working in education early childhood family services community programs or a related field; or an equivalent combination of education training and
experience as determined by Human Resources.

PREFERRED QUALIFICATIONS

• Experience providing administrative or program support in a school district nonprofit family services organization or multi-agency collaborative.
• Experience using databases spreadsheets and digital recordkeeping systems to manage program information and prepare reports.
• Experience communicating with community

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Minnesota State Drivers License may be required.

APPLICATION PROCEDURE
Apply on-line at OPEN UNTIL FILLED
Equal Opportunity Employer

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description.

We are most interested in finding the best candidate for the job and that candidate may be one who comes from a less traditional background. We would encourage you to apply even if you dont believe you meet every one of our qualifications described.

Equity is one of District 281 core values and is essential to our goal of putting children first to ensure college and career readiness. A diverse workforce fuels innovation and allows us to better understand communicate with and educate our students. District 281 will not deny anyone the opportunity for training or employment because of sex race religion color creed national origin marital status age sexual preference disability or status with regard to public assistance.

Anh Tran
Human Resources Program Director
Robbinsdale Area Schools
4148 Winnetka Avenue N.
New Hope MN 55427