Recruiting Systems Specialist [3 Month Contract]

Applied Intuition Inc. is powering the future of physical AI. Founded in 2017 and now valued at $15 billion the Silicon Valley company is creating the digital infrastructure needed to bring intelligence to every moving machine on the planet. Applied Intuition services the automotive defense trucking construction mining and agriculture industries in three core areas: tools and infrastructure operating systems and autonomy. Eighteen of the top 20 global automakers as well as the United States military and its allies trust the companys solutions to deliver physical intelligence. Applied Intuition is headquartered in Sunnyvale California with offices in Washington D.C.; San Diego; Ft. Walton Beach Florida; Ann Arbor Michigan; London; Stuttgart; Munich; Stockholm; Bangalore; Seoul; and Tokyo. Learn more at .

We are an in-office company and our expectation is that full-time employees primarily work from their Applied Intuition office 5 days a week. However we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work starting the day with morning meetings from home before heading to the office or leaving earlier when needed to accommodate family commitments. This in-office expectation does not apply to contractor positions

This role maintains and executes the systems infrastructure and process support for our ATS Ashby and understands how critical it is to power a world-class recruiting function. The teams mission is to ensure every recruiter hiring manager and candidate experiences a seamless data-informed hiring process from requisition open through Day 1. This role keeps Applied Intuitions recruiting technology stackAshby its integrations and emerging AI toolingrunning cleanly day to day and turns recurring friction into documented scalable process improvements. Working alongside Recruiting Operations and the People Analytics team they are a key steward of the data hygiene that feeds reporting. It is a high-impact opportunity to build depth in recruiting infrastructure at one of the fastest-growing physical AI companies.

• Administer and maintain the recruiting tech stack (Ashby integrations downstream systems)configuring workflows interview plans permissions and templates and monitoring data integrity across global teams.

• Serve as first-line support for recruiters and hiring managers: triage and resolve tickets troubleshoot issues with offers approvals scheduling and candidate communications and escalate systemic problems with clear documentation.

• Manage core recruiting operations workflows including PID and requisition management approval routing and offer process execution.

• Identify recurring points of recruiter friction and implement process improvements that speed up hiring and hold up as the organization grows.

• Support the Analytics team on reporting: build and maintain Ashby reports and dashboards audit data quality and help interpret pipeline health funnel conversion and capacity metrics.

• Deploy AI-powered solutions across recruiting workflowsautomating repetitive tasks improving candidate experience and reducing manual data entry.

• Partner with People Operations on onboarding handoffs and IT on system integrations and access management to keep cross-functional processes aligned.

• Write and maintain documentation SOPs and enablement materials so process changes actually stick.

• Minimum 2 years of experience in recruiting operations recruiting coordination HR technology or systems administration.

• Hands-on Ashby experience is requiredincluding workflow and interview plan configuration permissions and building/maintaining reports.

• Experience implementing process improvements or automationincluding AI/ML toolingwith clear before-and-after operational results.

• Strong analytical skills: comfortable working in spreadsheets and ATS reporting spotting data quality issues and translating findings into practical recommendations.

• Systems thinking orientationable to map dependencies across tools teams and processes and anticipate the downstream effects of a change before making it.

• High attention to detail and strong follow-through in a high-volume fast-changing environment with the judgment to know when to escalate.

• Clear written communication and a service mindset toward recruiters hiring managers and candidates.

• Experience supporting a rapidly scaling or global recruiting team.

• Familiarity with HRIS platforms (Workday preferred) scheduling tools like ModernLoop sourcing tools (LinkedIn Recruiter and Juicebox) or assessment platforms and how they integrate with an ATS.

• Light scripting API or no-code automation experience (e.g. Zapier Workato Python).

Dont meet every single requirement If youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently the parties agree that as applicable they will abide by the requirements of 41 CFR 60-1.4(a) 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race color religion sex sexual orientation gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race color religion sex sexual orientation gender identity national origin protected veteran status or disability. The parties also agree that as applicable they will abide by the requirements of Executive Order 13496 (29 CFR Part 471 Appendix A to Subpart A) relating to the notice of employee rights under federal labor laws.

FOR US-BASED ROLES: Applied Intuition is committed to providing an accessible and inclusive application and interview experience to applicants who are disabled veterans and other applicants with disabilities or medical conditions. Reasonable accommodations are available requesting an accommodation will not affect your candidacy in any way and you are not required to disclose the nature of your disability or medical condition in order to make a request.
If you require an accommodation please contact . We will work with you!

Required Experience:

IC