Recruiting Coordinator

Who We Are

Our mission is to make the world programmable. Sight is one of the key ways we understand the world and soon this will be true for the software we use too.

Were building the tools community and resources needed to make the world programmable with artificial intelligence. Roboflow simplifies building and using computer vision models. Today over 1M developers including those from half the Fortune 100 use Roboflows machine learning open source and hosted tools. That includes counting cells to accelerate cancer research improving construction site safety digitizing floor plans preserving coral reef populations guiding drone flight and much more.

Our team is small relative to our impact and we believe our user success is our success not the inverse. A team member summarized: Roboflow is a company full of giant brains and tiny egos. We find software has a multiplier effect on all roles not only product and engineering so Roboflow employs developers across the company in design sales customer support marketing and beyond.

Were supported by great customers and investors having raised over $63 million from Google Ventures Y Combinator Craft Ventures Sam Altman Lachy Groom and other leading software investors.

What Were Looking For

Primarily you like to make great things with passionate colleagues. You are someone who likes to own outcomes not only inputs. Youre motivated by having responsibility and accountability. Youre eager to do the work big and small.

Youre energized by creating order helping teams move faster and giving candidates a thoughtful organized experience. You enjoy being the person who keeps many moving pieces on track whether that means coordinating interviews following up on feedback preparing candidate materials or making sure the right people have the right information at the right time.

Youre motivated by the question How can I make this smoother and you have a track record of improving processes communication and follow through. You care about details because you know they shape the candidate experience and the hiring teams ability to make good decisions.

We are less concerned with the number of years youve spent in recruiting than with the ownership judgment and organization you bring to the work. You believe exceptional hiring is one of the highest leverage activities inside a company and you want to help build the systems that make great hiring possible.

What Youll Do

As a Recruiting Coordinator youll help Roboflow build a fast thoughtful and organized hiring process across sales customer success marketing engineering product customer facing technical roles and operations. Youll partner closely with the People team hiring managers recruiters external search partners interviewers and candidates to keep searches moving and create an excellent candidate experience.

This is a high leverage role for someone who is extremely organized clear in communication and excited to help build recruiting systems from the ground up. The work you do will directly influence how quickly Roboflow can hire exceptional people and scale the team.

Success in this role means candidates feel taken care of hiring managers and recruiters have the information they need interviews happen smoothly feedback loops stay tight and recruiting data and processes become more reliable over time.

Own interview coordination across priority searches including scheduling rescheduling calendar logistics interviewer reminders candidate communications and follow ups

Create a polished responsive and thoughtful candidate experience from first interview through final stage

Partner with recruiters hiring managers and external search partners to keep active searches organized and moving quickly

Maintain accurate candidate job stage and interview data in Ashby

Help prepare interview plans candidate packets scorecard reminders hiring manager updates and weekly search health materials

Track recruiting process blockers delayed feedback scheduling issues and next steps

Support weekly search health meetings by helping prepare agendas notes action items and follow ups

Help create and improve recruiting workflows templates checklists documentation and reporting

Support offer and onboarding logistics in partnership with the People team as needed

Serve as a trusted operational partner to candidates interviewers recruiters hiring managers and company leaders

Who You Are

• Youre an organizer communicator and operator who thrives in fast moving ambiguous environments. You combine high attention to detail with strong judgment urgency and care for people.

• 1 to 3 plus years of recruiting coordination talent coordination People Operations executive assistant operations or other high volume coordination experience

• Excellent written and verbal communication. You can represent Roboflow thoughtfully with candidates and internal partners

• Strong attention to detail and ability to manage many moving pieces without dropping balls

• Comfortable working across calendars time zones competing priorities and last minute changes

• High ownership and follow through. When something is unclear or blocked you proactively drive it forward

• Strong judgment around candidate experience confidentiality urgency and internal communication

• Bias toward speed and clarity. You move quickly while keeping people aligned

• Comfortable reminding busy people to provide feedback make decisions and keep processes moving

• Experience with ATS workflows or recruiting tools such as Ashby Greenhouse Lever GoodTime Calendly or similar systems

• Comfortable creating lightweight processes without making things bureaucratic

• Curious about technology and excited to help build a company at the center of AI and computer vision

• Comfortable operating with autonomy and accountability

Where Youll Work

Roboflows team is distributed across the world. We currently have Hubs in New York City San Francisco Brazil and Singapore and plan to open more as we grow density in new cities. We provide opportunities like team onsites in different cities and resources like a $4000 per year travel stipend to work in person with other team members as much as youd like while also supporting remote team members. You can work from one of our Hubs we offer a relocation bonus work from home work at coworking spaces etc. We want you to work where you work best!

What Youll Receive

To determine your compensation we use a number of market and data driven salary sources. We review compensation every six months to ensure we remain aligned with the market.

We are open to exceptional candidates across multiple experience levels from strong recruiting coordinators to more experienced recruiting operations partners.

The target base compensation for this role is $75000 to $95000 with additional equity compensation.

Compensation title calibration and scope of ownership will be determined based on demonstrated capability expected impact and the needs of the business.

In addition to cash compensation we offer generous perks and benefits:

Equity in the company so were all invested in the future of computer vision

$4000 per year Travel Stipend to work alongside other Roboflowers anywhere anytime

$350 per month Productivity Stipend for things like high speed internet or coworking space

Up to 100% coverage of health insurance for you and your family

Remote first and flexible schedule

Unlimited PTO with a 2 week annual minimum

12 weeks parental leave

Interview Process Approximately 3 Hours

Before the Interview

Well review your application LinkedIn and any materials you share.

The strongest applications demonstrate organization attention to detail candidate empathy and examples of work where you helped teams move faster or made a process better.

Introduction Phase

30 minutes: Meet with the hiring manager

45 minutes: Meet with People Operations

Team Interview Phase

45 minutes: Meet with a cross functional partner or hiring manager

Final Stage

60 minutes: Deep dive on coordination candidate experience recruiting systems and process improvement

Not Sure If This Is You

We want a diverse global team with a broad range of experience and perspectives. If this role sounds exciting but youre not sure you meet every qualification we encourage you to apply.

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Learn More About Us

At Roboflow we believe great ideas come from everywhere and everyone. Were proud to be an Equal Opportunity Employer committed to building a diverse and inclusive team.

Required Experience:

IC