Recruiting Coordinator (Contract)

At Klaviyo we value the unique backgrounds experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If youre a close but not exact match with the description we hope youll still consider applying. Want to learn more about life at Klaviyo Visit see how we empower creators to own their own destiny.

Klaviyo is looking for an organized and customer-centric individual to join our team as a Recruiting Operations Coordinator on a 6-month contract basis with potential to extend. This individual will play a key part in supporting our global recruiting operations team owning the end-to-end candidate coordination lifecycle & utilizing our recruiting tools to provide an exceptional experience.

You will report into the Manager Recruiting Operations and play an instrumental role in helping our RecOcs team scale this role youll drive the show - partnering closely with recruiters interviewers hiring managers recruiting leadership & cross-functional stakeholders to raise the bar on how we hire. Youll own the details of coordination sharpen our processes and build the systems that let us hire efficiently at scale.

How youll make a difference:

• Own scheduling and coordinating both virtual and onsite interviews using Guide and Greenhouse from initial availability requests through candidate confirmation
• Ensure an exceptional candidate experience through prompt follow-up high-quality coordination of all aspects of the interview cycle & clear personalized communication
• Coordinate onsite interview logistics candidate travel and reimbursements across Klaviyos global locations
• Manage internal interview processes promptly accurately and with confidentiality
• Act as a strategic partner on recruiting ops challenges - spotting scalable solutions through data tools process improvements and cross-functional collaboration
• Help drive high-leverage TA programs and enablement including automated workflows interviewer training and candidate NPS initiatives

Who you are:

• Experienced in recruiting coordination operations or with related experience in fast-paced high-growth environments
• Strong stakeholder management & communication skills with a customer first mentality you build rapport and earn trust fast no matter who youre working with
• A track record of improving workflows operational processes or systems at scale
• Fluent with tools like Guide Greenhouse Slack Navan and Google Workspace
• Highly organized with sharp prioritization instincts and the ability to move fast
• Detail-oriented proactive and solutions-first when tackling operational challenges
• A collaborative mindset and genuine drive to make processes documentation and team operations better
• A no task too big or too small attitude with the professionalism & discretion to support candidates at any level

Please note that this is a contract position based in our Boston office; this is an hourly role and will be paid through an external partner.