Records & Public Disclosure Compliance Administrator

About us:

The Washington State Treasurers Office manages and safeguards public funds while supporting the financial health of Washingtons communities. Our work helps fund critical public services and infrastructure that benefit people across the state.

We are a team of dedicated professionals committed to integrity innovation collaboration and public service. We value diverse perspectives continuous learning and creating an inclusive workplace where employees can grow and make a meaningful impact.

If youre looking for a career with purpose challenge and the opportunity to serve Washingtonians we invite you to join our team.

Opportunity:

The Washington State Treasurers Office is seeking a skilled professional to serve as the agencys designated Records and Public Records this role you will advise on complex records and disclosure matters guide records management practices and contribute to a variety of compliance risk procurement and policy initiatives across the agency.

This position is ideal for someone who can balance independent decision-making with collaborative problem solving. The successful candidate will be trusted to manage complex records and disclosure matters interpret legal and operational requirements and recommend practical solutions that support both compliance and organizational effectiveness.

Public Records Administration

• Lead the agencys public records function as the designated Public Records Officer.
• Ensure legal compliance by evaluating exemptions preparing compliant responses and training staff on disclosure obligations.

Information Governance & Records Management

• Lead the agencys records management program as Records Officer including development implementation and ongoing maintenance of OSTs records management program.
• Ensure compliance with Washington records retention requirements by classifying records applying retention schedules reviewing retention and destruction actions before submission or disposition coordinating final disposition of agency records and training staff on record-handling best practices.

Compliance Procurement & Contract Support

• Support the Director of Legal Affairs in administering the agencys centralized contract and procurement compliance program.
• Support compliance reporting and staff training related to transparency ethics contracting obligations and broader procurement compliance expectations.

A combination of relevant education training certifications and experience will be considered

• Experience administering or supporting public records requests records management programs or legal/compliance document review processes.
• Demonstrated ability to interpret and apply laws regulations policies or procedures such as public records records retention or compliance requirements.
• Experience reviewing organizing and analyzing large volumes of documents or data for disclosure retention or compliance purposes.
• Strong written communication skills including drafting formal correspondence findings or compliance documentation.
• Demonstrated ability to work independently manage competing deadlines and exercise sound judgment in handling sensitive or confidential information.

Desirable Education Experience and Competencies:

The following experience and credentials are not required but may strengthen a candidates application.

• Experience working in a public sector or government environment handling Public Records Act requests or similar open records or disclosure processes.
• Experience developing implementing or maintaining a records management or information governance program including records inventories retention schedules or disposition processes.
• Experience using enterprise content management or records systems such as SharePoint NextRequest or similar platforms document management systems case tracking systems or eDiscovery/search systems to manage search and organize records.
• Familiarity with Washington State procurement and contracting requirements.

Professional certifications (preferred but not required):

• Certified Public Records Officer (WAPRO)
• Certified Records Analyst (ICRM)
• Certified Records Manager (ICRM)
• Information Governance Professional (ARMA International)
• NAGARA Government Archives and Records Administration Certificate

How to apply:

In addition to completing the online application profile on Applicants must attach a current resume and a letter of interest describing how their experience skills and career interests align with the qualifications for this position.

We encourage applicants from diverse backgrounds and experiences to apply. If you are excited about this opportunity but do not meet every qualification listed we welcome your application and look forward to learning more about your experience.

Benefits:

Washington State offers a competitive benefits package. Beyond the traditional benefits such as health insurance life insurance and retirement benefits we offer flex spending accounts dependent care assistance deferred compensation 12 paid holidays paid vacation and sick leave. Click on the Benefits tab near the top of the page to learn more.

Location & Onsite Expectations:

This position is based in Olympia Washington with offices located on the Capitol Campus in the Helen Sommers Building and the Legislative Building. Employees should expect to spend time working from both locations as part of their regular work responsibilities. Your primary workstation is located in the Helen Sommers Building. Flexible scheduling and remote work options are available and consistent with agency business needs.

Employees are expected to work onsite at least twice per month. During the initial onboarding and training period which may last up to six months employees may be required to work onsite more frequently. After that the frequency of onsite work will vary based on business and operational needs.

Equal Employment Opportunity (EEOC):

OST is an equal opportunity employer committed to providing a workplace free from discrimination and harassment. OST provides equal access and opportunity to anyone who qualifies regardless of immigration status race color religion national origin sex (including pregnancy and related conditions sexual orientation or gender identity) age (40 and older) disability genetic information (including employer requests for or purchase use or disclosure of genetic tests genetic services or family medical history) retaliation for filing a charge reasonably opposing discrimination or participating in a discrimination lawsuit investigation or proceeding.

Recruitment Contact:

For questions about this recruitment or for applicants in need of assistance during the application process please contact Nadine Sordahl at or via email to . TTY users should first call 711 to access the Washington Relay Service.