Records Clerk Specialized Student Services

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Job Summary:

To establish and maintain special education student records; to ensure the accuracy and availability of data to provide documentation for dissemination of information to appropriate parties; and to contribute to the efficient operation of the work unit.

Key Responsibilities:

• Record and maintain central office records for special education programs on Synergy and OnBase
• Coordinate all registration activities (entering dropping changes etc)with schools
• Process incoming and outgoing requests of special education records from appropriate parties
• Process Synergy query requests for appropriate personnel
• Review special education paperwork for accuracy and compliance
• Maintain current accurateinformationto track special education student census
• Process prepare and submitreportsfor district state and federal requests regarding special education student census data
• Perform general clerical tasks including telephone use
• Respond to inquiries or direct to appropriate personnel to provide information and/or direction
• Participate in additional training in use of student database systems (Synergy)
• Regular and on-time attendance required
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Minimum two years clerical experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name served by strength and need and graduates ready for college career and community
• Moderate proficiency in typing with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word Excel etc); proficiency in use of student database system (Synergy)
• Ability to operate standard office equipment
• Ability to organize prioritize take initiative and meet deadlines with an accurate attention to detail while working with frequent interruptions change in assignments and minimum supervision
• Ability toeffectively communicate (verbal and written) with students parents district personnel at all levels and general public; to be tactful and diplomatic at all times; to maintain confidentiality
• Ability to establish and maintain cooperative and effective working relationships with students parents and district personnel at all levels
• Ability to lift moderate to heavy boxes

Work Environment & Physical Requirements:

• May be located within the main office special education department or district-level office
• Typically follows standard school hours (e.g. 7:30 AM 4:00 PM) Monday through Friday
• Frequent interaction with special education teachers administrators parents and district staff
• A high level of confidentiality is required due to handling sensitive student records (e.g. IEPs psychological evaluations)
• Heavy use of computers student information systems (SIS) electronic filing systems printers copiers and possibly fax machines
• Occasional lifting of boxes or files generally under 25 pounds

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal state and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including gender pregnancy sexual orientation and gender identity) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information or any other characteristic protected under applicable federal state or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Required Experience:

IC