Records and Information Management Specialist
Job Location:
Washington, DC - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This position is located in the Department of Health and Human Services Centers for Disease Control and Prevention National Institute for Occupational Safety and Health (NIOSH) located in Cincinnati Ohio; Washington District of Columbia.
Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.
As a Records and Information Management Specialist you will:
- Works with cross-functional teams to develop document control procedures.
- Interprets records management policies and procedure and provides general and technical advice.
- Responsible for control security accessibility and integrity of critical program documents.
- Reviews program objectives policies operations and progress to identify potential applications for improvements and cost saving benefits.
- Provide support for collecting documents from multiple sources into a centralized system while eliminating data duplication and ensuring data integrity.
- Develops standardized functional systems related to file naming metadata tagging data entry and detailed filing to support and retrieval functions.
- U.S. Citizenship required
- Selective Service: Males born after December 31 1959 must be registered or exempt from Selective Service - .
- If not previously completed a background security investigation will be required for all appointees. Appointment will be subject to the applicants successful completion of a background security investigation and favorable adjudication.
- Must meet time in grade requirements.
- One-year probationary period may be required.
- If you are selected for this position the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS E-Verify System.
- All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
- Bargaining Unit Position: Yes
- Drug Screening Required: No
- Research Position: No
- Complete the initial online assessment and USAHire Assessment if required.
Applicants must demonstrate that they meet the Minimum Qualification requirements as noted below.
ALL QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT - 10/27/2026
Applicants must demonstrate that they meet the Specialized Experience requirements as noted below.
In order to qualify for this GS-12 position: You must have one year specialized experience to perform successfully the duties of the position. To be creditable specialized experience must have been equivalent to at least the GS-11 grade level in the Federal service (obtained in either the public or private sectors) performing ALL of the following:
- Administering records and information management programs including developing and implementing policies procedures retention requirements records control schedules and disposition activities.
- Developing implementing or improving electronic records management systems including document control classification metadata access workflow data integrity and records retrieval.
- Evaluating records management operations for compliance and effectiveness including conducting assessments identifying deficiencies implementing corrective actions or process improvements and providing technician guidance or training.
- Evaluating federal records management operations for compliance and effectiveness with records control schedules issued by the National Archives and Records Administration (NARA) including conducting assessments and/or audits identifying deficiencies implementing corrective actions or process improvements and providing technician guidance or training.
Documenting Experience:
IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of addition to describing duties performed applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.
Do not copy and paste the duties specialized experience or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
For resume writing guidance please visit the USAJobs Resource Center or view their video tutorial.
In accordance with Office of Personnel Management policy federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employees position is creditable however when documented by satisfactory evidence such as a signed memorandum from the employees supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or if part time the percentage of times the other duties were performed. It is expected that this documentation is included in the employees official personnel order to receive credit for experience in your resume that is not within the official series and grade level of your official position you must provide a copy of the appropriate documentation of such experience as indicated above.
NOTE: Experience refers to paid and unpaid experience including volunteer work done through national Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience including volunteer experience. If such experience is on a part-time basis you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
Time-in-Grade Requirement: Under competitive merit promotion procedures any individual who is currently holding or who has held within the previous 52 weeks a General Schedule position under non-temporary appointment in the competitive or excepted service must meet time-in-grade requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). You must include an SF-50 (you may need to submit more than one) that supports meeting this requirement with your application package.
OPM Qualification General Policies Website
qualification requirements must be met by the closing date of the announcement.
This position does not have an education substitution or requirement.
INCENTIVES
Incentives may be authorized; however this is contingent upon multiple factors including funds availability. If authorized certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses recruitment or relocation incentive; student loan repayment superior qualifications appointment creditable service for annual leave for prior non-federal work experience or prior uniformed military service etc.
The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. The use of illegal drugs on or off duty by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens but also with the special trust placed in such employees as servants of the public
Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.
Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion consideration the veteran must be: 1) a preference eligible; or 2) a veteran separated after 3 or more years of continuous active service performed under honorable conditions (you must submit a DD214-member copy 4).
Special Hiring Authorities for Veterans: Hiring Authorities for Military Spouses and Family Members: With Disabilities (Schedule A): Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP):For information on how to apply as an CTAP/ICTAP eligible see To be well-qualified and exercise selection priority for this vacancy displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.
Reemployment Priority List (RPL): To receive selection priority for this position individuals on the RPL must meet the qualification requirements complete all required assessments and be rated as qualified. RPL candidates are ranked using Category Rating procedures.
Political Appointment: Beginning January 1 2010 agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5 United States Code. If you are currently or have been within the last 5 years a political Schedule A Schedule C or Non-career SES employee in the executive branch you MUST disclose that to the Human Resources Office.
For additional information about USAJOBS visit the Help Center: should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
IC
