Records and Information Management Specialist

Specific duties include:

• Develop and implement facility policies and procedures in accordance with VA and VBA policy National Archives and Records Administration (NARA) add other applicable federal laws and regulations.
• Develops standardized file inventory/file plan and indexing approaches where appropriate to simplify the use access and integration of information within their facility.
• Receives training and utilizes the required training to conduct uniform training to business lines liaisons.
• Conduct focus monitoring and auditing of records created and maintained by business lines.
• Maintains a thorough working knowledge of VA and VA systems of records VA and VA privacy policy Freedom of Information Act Office of Management and Budget NARA and other federal laws and regulations.
• Works to ensure facility compliance with VA/VBA policy NARA and other applicable
• federal laws and regulations for records management program and recommends at the facility and national level Improvements in records management practices.
• Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information life cycle are adhered to and documented.
• Facilitates regular interdisciplinary records management committee meetings and
• participates in other facility committees pertaining to the information life cycle (i.e. records management committee).
• Identifies and reports problems and deficiencies in the records management
• program for corrective action.
• Assists DRMOs/RMTs in identifying resources and responsibilities needed for adequate
• records management.
• Promotes and elevates records management practices to facility management in
• accordance with policy.
• Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information lifecycle are adhered to and documented.

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary or trial period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements I-9 Acceptable Documents.
• Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 07/31/2026.

TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.

• Developing and maintenance of records management programs and/or Initiatives
• Conducting research to ascertain the needs of the program
• Safeguarding the security of sensitive agency data including those related to Veterans employees and others against improper disposal and destruction

• Combining Education & Experience: If you do not fully meet the length of experience and education described for a specific grade level (e.g. have six months of experience and some coursework but not a degree) the two can be combined to total 100% of the requirement. Click here for more information. Volunteer Experience: Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.
• Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week.
• Physical Requirements: The work involves considerable walking standing and bending in searching various file locations. There is occasional lifting and carrying of such items as record boxes averaging 35 pounds claims folders and shred envelopes. May involve the operation and maintenance of shredded receptacles and/or shredders. While VBA continues transitioning to an electronic claims processing environment the RMO will perform the electronic equivalent of the physical demands listed above as system capabilities permit (e.g. reviewing and approving the removal of documents marked for disposition in the electronic environment).

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.