Records Administrator

Maintain organize and manage organizational records and data while ensuring compliance with legal and regulatory requirements. This role oversees record-keeping policies document control processes and efficient information retrieval across the organization.

West Valley NY

• Bachelors degree in Business Administration Records Management Information Management or equivalent professional experience

• Minimum 68 years in records management document control or related field (depending on grade level)

• Proficiency with Microsoft 365 and records management software
• Strong understanding of federal regulations compliance standards and information governance

• Excellent organizational analytical and communication abilities
• Ability to manage multiple complex priorities simultaneously
• Strong judgment in interpreting policies and solving compliance issues

• Certificate in Records and Information Management

• Develop and maintain records file plans and disposition schedules compliant with federal and regulatory requirements
• Lead records management projects and coordinate document control processes
• Train staff on records management systems policies and procedures
• Manage FOIA Privacy Act and specialized program records with strict confidentiality
• Prepare and track department contracts requisitions and deliverables
• Conduct assessments and audits; track corrective actions
• Oversee electronic document management systems and provide technical guidance
• Interface with internal and external stakeholders on records and compliance matters
• Ensure compliance with safety protocols and workplace standards
• Maintain and preserve high-value organizational records

• Interpret and apply federal regulations industry standards and organizational policies
• Analyze how new or changing compliance requirements impact current processes
• Mentor and direct records team members
• Communicate complex procedures clearly to employees at all levels
• Recommend process improvements and efficiency enhancements
• Work under tight deadlines with multiple high-priority assignments
• Investigate issues and implement solutions independently

• Regular in-person attendance required