Reconstruction Project Coordinator Construction Operations

• Profit sharing
• Training & development
• 401(k)
• 401(k) matching
• Competitive salary

• Help coordinate reconstruction projects from authorization through final completion and billing.
  
  
• Create organize maintain and audit project files.
  
  
• Ensure contracts authorizations estimates selections change orders photos invoices subcontractor documentation and other required records are properly maintained.
  
  
• Track outstanding project requirements and follow up until they are completed.
  
  
• Maintain accurate and current project information within company systems.
  
  
• Identify missing information or incomplete requirements before they create project delays.
  
  
• Assist Project Managers with administrative and operational responsibilities throughout the life of each project.
  
  
• Help move projects forward rather than simply documenting what has already occurred.
  
  

• Maintain and actively assist with reconstruction project schedules.
  
  
• Coordinate schedules between Project Managers customers subcontractors vendors suppliers and internal team members.
  
  
• Track upcoming project milestones deadlines and commitments.
  
  
• Identify potential delays and communicate them before they become larger problems.
  
  
• Follow up on commitments materials selections subcontractors customer decisions and other items that could prevent projects from moving forward.
  
  
• Help maintain accountability systems so outstanding tasks do not get lost or forgotten.
  
  
• Follow through with responsible parties until required action items are completed.
  
  
• Communicate scheduling changes quickly and professionally.
  
  
• Help ensure our team delivers on the commitments we make to customers.
  
  

• Source materials vendors suppliers and subcontractors as needed.
  
  
• Request and compare pricing availability and lead times.
  
  
• Order approved materials and track orders through delivery.
  
  
• Confirm required materials are available before scheduled work begins.
  
  
• Coordinate subcontractor scheduling with Project Managers.
  
  
• Track subcontractor commitments schedules time labor documentation invoices and project status.
  
  
• Follow up when subcontractors or vendors are not meeting agreed-upon schedules or requirements.
  
  
• Help ensure subcontractors and vendors provide required documentation before payment.
  
  
• Maintain organized vendor supplier and subcontractor information.
  
  
• Assist in developing and maintaining strong relationships with reliable trade partners and suppliers.
  
  

• Assist Project Managers with project budgets and cost tracking.
  
  
• Help monitor labor materials subcontractor costs and other project expenses.
  
  
• Assist with estimating and estimate documentation.
  
  
• Help identify changes in scope that may require additional documentation estimates or change orders.
  
  
• Track approved and pending change orders.
  
  
• Review project files for completeness before billing.
  
  
• Assist with invoice preparation and billing documentation.
  
  
• Coordinate with Accounting and Accounts Receivable when project or billing information is needed.
  
  
• Help ensure completed work is accurately documented so the company can properly bill for the work performed.
  
  
• Assist with maintaining accurate financial information throughout the project rather than waiting until project completion.
  
  

• Provide professional telephone and administrative support.
  
  
• Communicate with customers regarding schedules selections project information and other administrative needs.
  
  
• Assist Project Managers with customer follow-up and ongoing communication.
  
  
• Communicate with vendors subcontractors suppliers insurance representatives and other project stakeholders.
  
  
• Help ensure important communication is documented and reaches the appropriate team member.
  
  
• Proactively follow up when information or decisions are needed to keep projects moving.
  
  
• Assist the office and other departments when needed to support our customers and team.
  
  

• Construction administration or project coordination
  
  
• Restoration or insurance-related construction
  
  
• General contracting
  
  
• Property management
  
  
• HVAC plumbing electrical roofing or other service trades
  
  
• Scheduling or dispatch
  
  
• Vendor and subcontractor coordination
  
  
• Materials purchasing or procurement
  
  
• Estimating or billing
  
  
• Project budgeting or job-cost tracking
  
  
• Customer service within a construction or service environment
  
  

• Two or more years of project coordination construction administration office operations customer service or related experience preferred.
  
  
• Strong organizational and time-management skills.
  
  
• Ability to manage multiple active projects and priorities simultaneously.
  
  
• Strong attention to detail and follow-through.
  
  
• Excellent written and verbal communication skills.
  
  
• Professional telephone and customer-service skills.
  
  
• Strong computer skills including Microsoft Outlook Word and Excel.
  
  
• Comfortable learning construction and restoration software.
  
  
• Ability to work independently while supporting Project Managers and the broader team.
  
  
• Comfortable following up with others and maintaining accountability to schedules commitments and documentation requirements.
  
  
• Ability to adapt quickly when schedules and priorities change.
  
  
• Strong problem-solving skills and willingness to take initiative.
  
  

• Take ownership instead of waiting to be reminded.
  
  
• Do what they say theyre going to do.
  
  
• Follow up until an issue is resolved.
  
  
• Stay productive and look for the next priority when something is completed.
  
  
• Respect their teammates time and understand that everyones performance affects the entire team.
  
  
• Communicate early when they see a problem developing.
  
  
• Pay attention to details without losing sight of the overall project.
  
  
• Look for solutions instead of excuses.
  
  
• Understand that accountability and teamwork go hand in hand.
  
  
• Take pride in helping customers and teammates succeed.
  
  
• Continually look for ways to improve themselves their processes and the organization.
  
  

• Competitive compensation based on experience and relevant construction/service-industry knowledge
  
  
• 401(k) Retirement Plan
  
  
• Profit Sharing
  
  
• Cash Balance Pension Plan
  
  
• Paid vacation and holidays
  
  
• Ongoing training and professional development
  
  
• Opportunities for advancement and increased responsibility
  
  
• Stable year-round employment with a growing locally owned business
  
  
• Health Insurance Marketplace guidance and resources to help team members explore coverage options based on their individual circumstances
  
  

At SERVPRO you can make a positive difference in peoples lives each and every day! Were seeking self-motivated proactive responsible and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2000 franchises all over the country finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO Franchise are hired by employed by and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by jointly employed by agents of or under the supervision or control of Servpro Franchisor LLC in any manner whatsoever.