ReceptionistAdmin Asst

Cooler By Design- Charts principal focus is the design and fabrication of cryogenic equipment; so you can see where we get our tagline from right Well yes and no see we think the stuff we design and build is pretty cool too. Whats more were problem solvers. Customers dont come to Chart with an equipment specification they come to Chart with a challenge. Thats where you come in because someone has to figure it out all the way from conceptual design to installation and commissioning of equipment at site. The applications we service are pretty diverse (and cool) too from solutions for launching rockets into space; to providing low carbon energy for vehicles industries and even entire communities; to the preservation of critical human and animal tissue. Pop into a well-known fast food outlet and itll likely be Chart equipment supplying your carbonated beverage. If nitro coffee or nitro ice cream is your thing well thats Chart technology too (and its also cool)! Interested to learn more Take a tour ofChart Cityto get a feel of how Chart equipment solutions impact our daily lives.

Reception Duties:

• Manage lobby activity: assist visitors maintain site sign-in tablet (adhering to ITAR requirements) maintain lobby appearance
• Site vending services & supplies: order and stock beverages for conference rooms report/resolve vender services issues and handle employee refunds
• Training and conferences: reserves conference rooms assist facilitators with ordering materials/supplies; handles catering and clean-up; assists out-of-town visitors with lodging and transportation as needed
• General site duties include ordering supplies distributing mail and receiving packages for the Ball Ground and corporate locations

Administrative Duties:

• Site recognition activities: plan monthly calendar recognition events and activities purchase/track and report out on recognition spend providing quarterly budget update
• Communications: assist with creating the site monthly newsletter quarterly employee townhalls materials etc.
• Assist site leadership with administrative activities related to safety quality purchasing customer onsite training sessions etc.
• Coordinate monthly employee site meetings: schedules meetings room setup; materials creates monthly presentation template manages slide presentation during meetings and assists facilitators as necessary
• Assist with staffing and recruitment activities such as scheduling onsite interviews travel reservations reserving conference rooms pre-employment paperwork preparation of new hire orientation materials and packets badges etc.
• Other duties as assigned

• While performing the duties of this job the employee is regularly required to stand walk and sit.
• The employee frequently is required to use hands to finger handle or feel objects tools or controls and reach with hands and arms.
• The employee is occasionally required to stoop kneel crouch or crawl.
• The employee must occasionally lift and/or move up to 15 pounds.

This is a full-time ONSITE position.

• High school diploma or GED
• 3 years of administrative experience
• Must be action-oriented comfortable taking the initiative and thrive in a self-directed work environment
• Customer service oriented; friendly and professional demeanor
• Proficient in Microsoft Office
• Will be expected to become proficient in PowerPoint and Excel spreadsheets