Receptionist (Part Time)

JOB SUMMARY

The Receptionist uses organizational administrative customer service and communication skills to present a positive image of Williamsburg Landing and maintain professional relationships with residents guests management and staff. This position works under the direction of the Director of Administration.

HOURS

Expected 24-28 hours every 2 weeks. Primarily evenings and weekends.

ESSENTIAL JOB FUNCTIONS

• Greets residents and visitors in a friendly professional manner answering questions or directing them to the appropriate area or department; answers the telephone promptly transferring calls to appropriate departments/person
• Develops friendly and professional relationships with residents and remains alert to problems changes or needs of residents and relays needs or concerns to proper department following up when necessary
• Provides information on facilities events and services maps brochures menus Week at a Glance and other literature upon request
• Assists residents with small clerical tasks such as addressing cards and envelopes sending faxes making photocopies retrieving mail and other general tasks as requested
• Manages guest room reservations and forwards payment and billing information to Finance & Accounting
• Submits Facilities and Housekeeping work orders for common areas to online portal and takes initiative to follow up on any outstanding items to ensure completion
• Maintains resident absence calendar and alerts Finance & Accounting of resident leave status in excess of 14 days; contacts residents who fail to notify Administration upon return
• Ensures office equipment and postage meter are in working order and remain stocked with adequate supplies
• Receives logs and tracks deliveries for residents and staff in the Landing Building; notifies recipients upon receipt
• Sorts and distributes mail redirecting improperly addressed mail; establishes in-house resident mailboxes and assists with emptying mailboxes when necessary
• Assists with distributing organizational communication to resident mailbox cubbies as requested by Marketing or other leadership
• Creates posts and tracks death notices on display in the Mail Room
• Assists residents with transportation needs by providing accurate contact information and guidance contacting shuttle when on-campus transportation is requested; Maintain awareness of drivers schedules and scheduled outings
• Ensures professional appearance of the main lobby coat closet and front desk including floral arrangements watering plants
• Assists in training new receptionists showing staff new procedures and providing coverage for other receptionists as needed
• Organizes and distributes daily newspapers to Landing Building library and reports missing newspapers
• Assists other departments with clerical requests and/or projects when time permits
• Performs other duties as assigned

QUALIFICATIONS

High school diploma or GED required; minimum of two (2) years experience in customer service or hospitality preferred

KNOWLEDGE SKILLS AND ABILITIES

Proficiency with MS Office and Google Suite; basic knowledge of cash receipts and accounting procedures; excellent organizational administrative customer service and communication skills; ability to understand and respond appropriately to older adults with unique life issues; ability to handle a wide variety of tasks simultaneously; ability to relate well with visitors residents and staff in a courteous friendly prompt and professional manner

BENEFITS (Full-Time Employees):

• Health Dental & Vision Insurance
• FSA & HSA
• 403(b) Retirement Plan*
• 529 College Savings Plan*
• Long-Term Care Insurance
• Legal Resources
• Paid Time Off
• Holiday Pay*
• Corporate Wellness Program*
• Health Club & Spa Membership*
• Employee Education & Training Fund*
• Employee Assistance Program
• Credit Union Membership*

* Part Time employee eligible

Williamsburg Landing is a non-profit independent community offering a vibrant lifestyle for residents.

EOE/Drug Free/Tobacco Free