Receptionist

Receptionist/ Administrative Specialist
Atlanta GA (Onsite)
12 Months (Temp to Hire)
Schedule: M-F 8:00 AM to 5:00 PM

Qualifications :

• Responsible for providing reception hospitality administrative print/copy and mailroom support in a professional law firm environment. Serve as the first point of contact for clients visitors and employees ensuring a welcoming and professional experience. Provide excellent customer service while managing multiple tasks in a fast-paced demanding environment. Work collaboratively with team members and remain flexible to support changing business needs.

  Responsibilities

• Manage reception desk operations greet visitors and direct clients to the appropriate personnel.

• Answer and transfer incoming phone calls take messages and respond to general inquiries professionally.

• Provide hospitality services including coordinating meeting room setups and assisting with client and visitor needs.

• Perform print copy scan fax binding and other document production tasks as required.

• Operate office printers copiers and multifunction equipment performing basic troubleshooting when necessary.

• Process incoming and outgoing mail packages and courier deliveries.

• Sort organize and distribute mail and documents to the appropriate departments or individuals.

• Provide general administrative and clerical support including filing document management and data entry.

• Maintain an organized clean and professional reception and office environment.

• Handle confidential documents and client information with discretion particularly in a legal environment.

• Prioritize and manage multiple assignments while meeting deadlines and maintaining accuracy.

• Communicate effectively with clients attorneys staff and vendors.

• Demonstrate flexibility teamwork and a proactive approach to supporting daily office operations.

• Required Qualifications

• High school diploma or equivalent required.

• At least two years of related business experience preferred.

• Previous administrative experience particularly in a law firm or legal environment strongly preferred.

• Excellent customer service and interpersonal skills.

• Proficiency in Microsoft Office Suite specifically Word Excel and PowerPoint.

• Strong organizational communication and multitasking skills.

• High attention to detail and the ability to maintain accuracy in a fast-paced environment.

• Ability to remain professional and composed under pressure while responding to changing client and business needs.

• Demonstrated flexibility teamwork initiative and a proactive attitude.

• Preferred Qualifications

• Associate degree or bachelors degree preferred.

• Prior experience supporting reception hospitality print/copy and mailroom operations in a law firm or professional services environment.

• Familiarity with legal office procedures and the importance of confidentiality and professional client service.

• Professional office environment with a primary focus on reception hospitality administrative print/copy and mailroom duties.

• No extensive standing walking or lifting requirements.

• Daily parking costs approximately $10$12 with some free parking available in the surrounding area.

Additional Information :

Remote Work :

No

Employment Type :

Contract