Real Estate Project Coordinator

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade authenticate vault and sell millions of record-setting collectibles all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. Were always on the lookout for talented people to join our growing team.

Our services span collectible trading cards autographs comic books coins video games event tickets and memorabilia. Our subsidiaries include PSA PCGS Beckett SGC and Card Ladder.

Since our founding in 1986 we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana California and offices in New Jersey Texas Florida Japan Shanghai Hong Kong Canada Mexico Germany the UK and France.

As part of our interview process we request that candidates have their cameras on during video interviews. This helps foster meaningful conversation and allows us to create an experience that closely resembles our standard working environment. Certain interview steps may take place by phone. For remote roles and at our discretion candidates may be asked to participate in an on-site interview as part of the final stages of the process.

We understand there may be occasional circumstances requiring accommodation and are happy to discuss them as needed. Your recruiter will be able to clarify expectations and answer any questions you have.

We are seeking a highly organized collaborative and proactive Real Estate Project Coordinator to support the planning execution and day-to-day management of commercial real estate projects and portfolio operations. This hybrid role combines administrative excellence with project coordination responsibilities serving as a key partner across internal teams landlords brokers consultants vendors and contractors.

This Real Estate Project Coordinator thrives in a fast-paced environment communicates effectively with diverse stakeholders and enjoys bringing organization accountability and teamwork to complex real estate initiatives.

Youll serve as an essential fulcrum on commercial real estate construction projects workplace and real estate portfolio expansion supporting a team of Real Estate Project Managers.

Youll report to the Senior Director Global Real Estate and work from our Santa Ana CA office headquarters. Remote or hybrid candidates will also be considered. We believe that there is significant value in in-person collaboration. If you live within a 1 hour commuting distance to one of our offices you will be required to be onsite

What Youll Do:

• Coordinate real estate projects including lease transactions construction tenant improvement projects and new site openings

• Maintain lease administration records including critical dates rent schedules notices amendments and landlord communications

• Organize and manage digital files site documentation and floor plans

• Prepare reports presentations and summaries related to portfolio activity and project status

• Partner closely with Finance Legal IT People and external vendors to align project needs and timelines

• Schedule and facilitate project meetings prep agendas document action items and facilitate next steps

• Track project schedules milestones budgets risks and deliverables to help ensure successful execution

• Maintain project documentation including contracts proposals approvals and closeout files

• Assist with invoice processing budget tracking purchase orders and vendor onboarding

• Assist the project closeout process including turnover documentation and financial reconciliation

• Respond to internal stakeholder inquiries related to lease and project status

• Leverage AI to ideate creatively on ways to improve Real Estate team reporting project modeling and other project management processes

• Gather and analyze data to identify and resolve complex problems that arise with little or no precedent and recommend solutions

• Identify opportunities to improve workflows reporting communication and project tracking tools

• Help develop standardized processes and templates that enhance team efficiency and consistency

Who You Are:

• Bachelors degree preferred

• 3 years of experience in real estate administration project coordination facilities construction or related environment

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• Excellent written and verbal communication skills

• Proven ability to collaborate across teams process oriented and build positive working relationships

• Detail-oriented with strong follow-through and problem-solving skills

• Proficiency with Google Suite and project management tools

• Experience with lease administration systems construction project management technology or real estate software is a plus

• Passionate about the collectibles industry manufacturing environments and process improvements

Hourly Range:

The hourly range for this position is $31-$42. Actual compensation in this range will be based on a variety of non-discriminatory factors including location job level prior experience and skill set.

Reasons To Join Us:

• Health Insurance: All full-time employees are eligible to enroll in Medical Dental and Vision

• Additional Benefits: Full-time employees are eligible for fertility commuter and educational assistance benefits

• 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals

• Vacation: All full-time employees are eligible for paid vacation

• Holiday Pay: All regular full-time employees are eligible for ten company paid holidays

• Employee Discounts: Employees receive discounts on select grading services for approved submissions

• Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs

• Fun Working Environment: Our team members are invited to participate in celebrations holiday events and team building activities

Candidates must be authorized to work in the United States.

#BI-Hybrid

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We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account Social Security numbers or National IDs nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud please reach out to

We are committed to equal employment opportunity regardless of race color ethnicity ancestry religion national origin gender sex gender identity or expression sexual orientation age citizenship marital or parental status disability veteran status or other class protected by applicable law. We believe that a team that represents a variety of backgrounds perspectives and skills will better service the diverse community of collectors we support.

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