Purchasing Assistant

Procurement Assistant

Location: Carlsbad New Mexico

Industry: Mining / Industrial Operations

Employment Type: Full-Time Onsite

Salary Range: $55000$65000 annually

Position Overview

We are seeking a highly organized and detail-oriented Procurement Assistant to support purchasing and supply activities for a mining operation in Carlsbad NM.

This role will have a strong focus on MRO (Maintenance Repair & Operations) purchasing helping ensure maintenance and operational teams have the parts materials supplies and services needed to keep the operation running efficiently.

The ideal candidate has experience supporting purchasing or procurement activities in a mining manufacturing industrial maintenance construction oil & gas or similar operational environment and is comfortable working with purchase orders vendors spreadsheets and multiple competing priorities.

Key Responsibilities

• Support the procurement and purchasing of MRO parts materials equipment supplies and services required by maintenance and operations.
• Create process track and maintain purchase orders (POs) from request through delivery.
• Assist with obtaining vendor quotes comparing pricing and coordinating purchasing requirements.
• Communicate with suppliers regarding pricing availability order status lead times backorders and delivery schedules.
• Track open purchase orders and proactively follow up on outstanding or delayed orders.
• Work closely with Maintenance Operations Warehouse Accounting and Procurement personnel to address purchasing needs.
• Assist with researching and resolving invoice PO receiving quantity and pricing discrepancies.
• Maintain accurate purchasing records vendor information order documentation and supporting files.
• Use Microsoft Excel to maintain purchasing trackers analyze data organize order information and prepare reports.
• Assist with inventory-related purchasing activities and identification of critical MRO requirements.
• Support vendor setup documentation and procurement administrative processes.
• Maintain accurate records in applicable purchasing ERP or inventory management systems.
• Assist the Procurement team with reporting data entry filing research and other administrative responsibilities as needed.

Qualifications

• 2 years of experience in procurement purchasing supply chain materials management inventory MRO purchasing or a related administrative function preferred.
• Previous experience supporting MRO purchasing is highly desirable.
• Experience within mining manufacturing industrial maintenance construction energy oil & gas or another asset-intensive environment is preferred.
• Strong Microsoft Excel skills required including the ability to organize sort filter and analyze purchasing data.
• Experience creating and tracking purchase orders preferred.
• Familiarity with ERP procurement inventory or purchasing systems is a plus.
• Strong attention to detail and data accuracy.
• Excellent organizational and follow-up skills.
• Strong written and verbal communication skills.
• Ability to communicate professionally with vendors and internal stakeholders.
• Ability to prioritize multiple purchasing requests in a fast-paced operational environment.

What Were Looking For

This opportunity is ideal for someone who enjoys being the person who keeps things moving behind the a mining operation having the right part or material available at the right time can directly impact maintenance schedules and operational productivity.

We are looking for someone who understands that procurement is more than placing ordersyou will help ensure that maintenance and operations have what they need when they need it.

If you are organized comfortable working in Excel experienced with purchase orders and MRO materials and enjoy working in a fast-paced industrial environment we want to hear from you.

Work Location

Carlsbad New Mexico Onsite

Candidates should be able to reliably commute to the Carlsbad work location. Relocation candidates with relevant mining industrial MRO or procurement experience are also encouraged to apply.