Public Funds Division Executive Assistant

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance

• Paid vacation sick leave FMLA and holidays

• Retirement - Pension and 457(b) plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!Click here for detailed information oryou can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary

Explore our Total Compensation Calculator:

• Processing division audit reports: review final reports for formatting consistency; verify specific audit checklists are updated and complete; distribute reports via email and monitor receipt confirmations; publish final reports and responses on website; mail merge for reminders and confirmations.
• Database Operations: input forms into the division database for special districts towns & cities & boards; send out follow-up forms for special districts towns & cities boards including notice of audit review proof of cash or self-audit forms; track audits received from CPA for local governments.
• Fiscal Duties including monitoring and purchase of supplies time sheet balancing and reporting; input and track contracts within Cobblestone.
• General clerical duties including proof and process division Administrator correspondence while maintaining confidentiality and integrity of division information; open and distribute mail; direct phone calls; maintain electronic filing system including records management for archiving; set up travel for all staff in our division; represent division on in house committee for database improvements; compose correspondence for Administrators signature and set up trainings.
• Maintaining division web pages with information that is increasing and will continue to in the foreseeable future. Maintaining documents to include report forms manuals staff information statutes linked to legislative service office rules linked to Secretary of State and audit reports after they have been issued; Other reports published include Census and budgets.
• Tracking; compiling monthly analysis of work accomplished; monitoring reports due from other entities including follow-up letters; tracking division employee training; setting up training presentations with vendors with direction from Administrator.

KNOWLEDGE:


Knowledge of Microsoft Office Suite Programs (Word Excel).
Knowledge of records processing and maintenance procedures and systems.
Knowledge of the preparation of professional documents.
Knowledge in Basic Web Design.
Skill in reviewing and proofreading documents.
Skill in time management.


MINIMUM QUALIFICATIONS:

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
• Special physical demands are not required to perform the work.

• FLSA: Non-Exempt;
• Hourly

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.