Proposal Specialist II

Office of Research:

The University of Central Florida (UCF) Office of Research sets the standard for excellence in service to our stakeholders by supporting research commercialization and economic growth. Through strategic partnerships collaboration and integrity we foster an environment where employees can pursue their personal and professional goals while contributing to organizational success. We serve as an essential resource for attracting and retaining premier talent and research funding through operational excellence innovative technology and cohesive teamwork.

The Opportunity:

UCFs Office of Research is looking for a skilled Proposal Specialist II to join a team dedicated to advancing UCFs research mission through exceptional pre-award support.

In this position youll serve as a trusted partner to investigators and research administrators ensuring proposals are accurate compliant and ready for submission to government and non-government entities. Your attention to detail command of sponsor requirements and commitment to compliance will directly enable UCF researchers to pursue the discoveries and innovations that advance our communities.

If you thrive in a dynamic deadline-driven environment and are energized by connecting people to resources that make an impact this is an opportunity to do meaningful work at one of the nations leading public research universities.

Responsibilities:

Proposal Review & Compliance

• Conducts comprehensive review of completed proposals ensuring that proposals are current accurate and complete and in full compliance with sponsor and University policies procedures and other requirements.

• Ensures proposal application and approvals are routed and completed through university electronic systems used for review and processing; ensure records are accurate and complete.

• Collaborates with the senior proposal specialist on obtaining appropriate review and approvals for award terms and conditions and/or agreements as required at proposal stage.

• Ensures the adherence of established policies and procedures for submission to central office prior to proposal submission to external sponsoring agency or community partner (i.e. 5-day rule eRA system etc.).

Stakeholder Advising & Support

• Advises and assists University faculty staff departmental administrators and research coordinators in the interpretation of sponsor guidelines forms regulations and policies related to proposal and budgetary requirements.

• Provides assistant and guidance to investigators and college and department research administrators on University and Sponsor requirements procedural and policy changes affecting proposal preparation review and submission.

Collaboration & Coordination

• Coordinates with research collaborators (e.g. subcontractors consultants evaluators vendors etc.) to ensure their commitment and eligibility and that all proposed financial documents (e.g. subcontract budget vendor quotes etc.) are current accurate and complete.

• May participate and assist in the development and implementation of pre-award policies and procedures in conjunction with senior leadership to improve pre-award services.

Training Development & General Duties

• May participate in providing training workshops and demonstrations to investigators and their staff on pre-award matters.

• Maintains up-to-date knowledge of various federal state and sponsoring agencies and UCF systems.

• Attends relevant internal/external professional development trainings seminars conferences pre-award staff meetings etc.

• Reports to the Assistant Director for Proposals and provides efficient and effective research administration. May report to the Proposal Specialist III.

• Other duties and special projects as assigned.

Minimum Qualifications:

Bachelors or Masters degree and 2 years of relevant experience oran equivalent combination of education and experiencepursuant toFla. Stat. 112.219(6).

Preferred Qualifications:

• Experience in sponsored programs including grant management budgeting non-profit management or related areas preferably within a research environment.

• Proficiency in interpreting and applying sponsor guidelines federal and state regulations and institutional policies to ensure compliance during proposal review and submission process.

• Familiarity with university electronic research administration systems (e.g. Huron Research Suite or similar platforms) and electronic systems for proposal review and processing (e.g. Huron Grants Suite) as well as other third-party electronic systems.

• Experience in addressing complex issues related to proposal review and submission with an emphasis on accuracy compliance and sponsor requirements.

• Exceptional organizational skills with the ability to manage multiple deadlines prioritize tasks and work effectively in a fast-paced research environment.

• Strong problem-solving skills with the capacity to identify issues and proactively propose solutions.

• Commitment to delivering excellent customer service demonstrating keen attention to detail and a strong focus on compliance throughout the process.

• Excellent written and verbal communication skills with the ability to effectively convey complex information to diverse stakeholders.

Department

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The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

For general application or posting questions please email .

If an accommodation due to a disability is needed to apply for this position please email .