Proposal Manager

Greystones Group is a fast-growing woman-owned small business supporting our Nations Defense and Critical Infrastructure Agencies with best-in-class artificial intelligence and data analytics capabilities. Our capabilities include mission planning operational support cybersecurity and information technology solutions.

We are looking for dedicated and motivated candidates who can grow with the company. At Greystones we recognize that everyone brings unique talents and skill sets that contribute to a highly competent team delivering quality solutions. Our employees are never just a number we offer a close-knit collaborative community that supports professional growth while providing world-class service to our customers.

Greystones is hiring for a Part-time Proposal Manager to lead the development and delivery of compliant compelling proposals across our federal and Department of War (DoW) pursuits. This role owns the end-to-end proposal lifecycle (from solicitation analysis and kickoff through outline development content management color-team reviews production and submission) for RFPs RFIs sources-sought notices and task order responses. The ideal candidate is an experienced proposal professional who has managed responses to DoD solicitations SeaPort (SeaPort-NxG) task order requests and Commercial Solutions Opening (CSO) opportunities and who can move quickly manage multiple contributors and produce high-quality submissions under tight deadlines. This is a flexible project-based role well suited to a seasoned proposal manager who wants meaningful mission-focused work without a full-time commitment.

This is a remote part-time position within the Contracts department reporting to the Director of Operations.

$65- 100/hr

Key Responsibilities

• Manage the full proposal lifecycle for federal and DoD opportunities (RFPs RFIs sources-sought and task order requests) from solicitation review through submission.
• Analyze solicitations (Sections L and M SOW/PWS and evaluation criteria) and build compliant proposal outlines compliance matrices and response templates.
• Lead proposal kickoffs establish and enforce proposal schedules and coordinate writers SMEs capture leads teaming partners contracts and pricing to keep pursuits on track.
• Plan and facilitate color-team reviews (Pink Red and Gold) and manage recovery and final revisions.
• Write edit and shape non-technical sections (executive summary management approach past performance and resumes) and ensure a consistent persuasive and compliant narrative throughout.
• Manage SeaPort (SeaPort-NxG) task order responses in accordance with vehicle-specific instructions and portal submission requirements.
• Prepare and manage responses to Commercial Solutions Opening (CSO) solicitations including solution brief/white paper and full proposal phases.
• Ensure final documents are fully compliant professionally formatted and submitted on time through required portals (e.g. SeaPort and agency-specific portals).
• Maintain and improve proposal artifacts reusable content libraries templates and lessons learned.

Required Qualifications

• Demonstrated experience managing proposals in response to Department of War (DoW) RFPs.
• Hands-on experience managing SeaPort (SeaPort-NxG) task order proposals and submissions.
• Direct experience preparing and managing Commercial Solutions Opening (CSO) RFPs and CSO responses.
• Proven ability to lead the full proposal lifecycle and deliver compliant on-time submissions with the flexibility to support critical deadlines as needed.
• Strong command of solicitation analysis compliance matrixes and color-team review processes.
• Excellent writing editing and organizational skills with strong attention to detail and document formatting.
• Ability to manage multiple contributors and competing deadlines with minimal supervision in a remote part-time capacity.
• Proficiency with Microsoft Word Excel PowerPoint and SharePoint (or equivalent collaboration tools).
• Bachelors degree; relevant experience may be considered in lieu of a degree.
• U.S. person status; ability to obtain and maintain a security clearance may be required depending on the pursuit.

Preferred Qualifications:

• APMP certification (Foundation Practitioner or Professional) and/or Shipley proposal process training.
• Experience with additional federal/DoW contract vehicles and pathways (e.g. GSA MAS IDIQs OTAs SBIR/STTR).
• Familiarity with AI big data analytics or IT/technical services proposals.
• Experience with proposal management and collaboration tools (e.g. SharePoint Privia or similar).
• Prior proposal support to other small business federal contractors.

Greystones Group is an Equal Opportunity Employer and abides by the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race color religion sex national origin genetic information gender identity or sexual orientation.

If you are a qualified individual with a disability or a disabled veteran you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Greystones career website due to your disability. You may request reasonable accommodations by contacting our Human Resources Department at option #2 or if you need assistance completing any forms or otherwise participate in the application process.

Required Experience:

Manager