Proposal Coordinator

By Light Professional IT Services LLC readies warfighters and federal agencies with technology and systems engineered to connect protect and prepare individuals and teams for whatever comes next. Headquartered in McLean VA By Light supports defense civilian and commercial IT customers worldwide.

We are hiring aProposal Coordinatorto support our proposal team with a strong emphasis ondesktop publishing (DTP) editing and production excellence. This is ajunior-level role with clear growth potentialfor candidates eager to develop deeper proposal skills (e.g. compliance content development knowledge management and automation) and a growth track to Proposal Management.

Ideal candidates are highly organized deadline-driven and take pride in producing clean professional deliverables. Candidates with agraphics backgroundor a strong secondary proposal skillsuch asprompt engineering with AI toolsknowledge management orproposal graphicsare especially encouraged to apply.

This is ahybrid rolebased inMcLean VA or Hanover MD requiringa minimum of two (2) days per week onsite.

• Provide day-to-day coordination support to active proposals: meeting scheduling agendas action item tracking and status updates.
• Perform desktop publishing and formatting in Microsoft Word: templates styles section numbering headers/footersTOCs/LOFs/LOTs and layout consistency.
• Support editing (copyediting and light substantive editing) for clarity consistency grammar and adherence to proposal conventions.
• Assist with file organization naming conventions and version control in SharePoint/Teams or designated proposal repository.
• Support review cycles by routing drafts consolidating comments maintaining trackers and helping ensure adjudication closure.
• Coordinate proposal assets: resumes past performance management plans compliance artifacts forms and required attachments.
• Support final production: PDF creation quality checks file packaging and upload/submission support.

• Bachelors degree or equivalent relevant experience (including internships or applicable work).
• 03 years of experience in proposal support DTP marketing production technical editing or similar transferable role.
• Strong skills in Microsoft Word formatting and document production.
• Strong editing and attention to detail (grammar consistency formatting accuracy).
• Ability to prioritize tasks and perform effectively under deadlines.

• Proposal graphics experience (PowerPoint/Adobe/Illustrator/InDesign or equivalent).
• Secondary proposal skill such as:
  • Prompt engineering / AI tool support (e.g. AwardedAI or similar)
  • Knowledge management (content libraries tagging reuse workflows)
  • Advanced production support (PDF optimization accessibility portal submission rules)
• Familiarity with government proposal processes (RFP compliance color reviews submissions).