Proposal Administrator
Job Location:
Birmingham, MI - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Saiia Construction Company LLC is hiring for a Proposal Adminstrator to be based onsite at Saiias Corporate Headquarters in Birmingham AL!
POSITION SUMMARY:
The Proposal Administrator provides administrative and coordination support to the Preconstruction and Projects teams with a primary focus on project pursuits bids proposals and prequalification requirements. This position assists with the preparation and submission of RFQs RFPs bids and other client documents while maintaining accurate records coordinating deadlines and providing general administrative support to ensure the team operates efficiently.
The Proposal Administrator works closely with the Proposal Specialist Estimators Project Managers Business Development Operations and other internal and external partners.
Company Overview
Founded by Sam Saiia as Birmingham Excavating 1946 the company now known as Saiia Construction is an industrial heavy civil contractor of choice for the power generation mineral and aggregate mining and pulp and paper markets. With more than 630 pieces of construction machinery in our fleet over 500 employees and experience working in 11 states we have the resources and knowledge to complete projects of any scale. As a MasTec Company we are poised for continued growth and an exciting future!
Saiia Construction is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue providing construction services across our renewables industrial infrastructure and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.
MasTec a minority-owned Fortune 500 company has shaped the construction industry for more than 90 years. With over 35000 employees and 400 offices nationwide we provide flexibility and career growth in dynamic work environments.Join one of the largest construction firms in the country (Engineering News-Record ENR: #1 in Power #16 Top 50 Domestic Heavy Contractors #13 Transportation Contractor).
- Provide administrative support to the Proposal Specialist Estimators Project Managers and Preconstruction team.
- Assist with preparation and submission of bids RFQs RFPs and other project pursuits.
- Review bid and client documents organize proposal requirements track action items and ensure all submission deadlines are met.
- Assist with completing bid forms gathering required documents and coordinating proposal information from internal departments.
- Attend estimating meetings and bid kick-off meetings and assist with tracking follow-up items.
- Support company and project prequalification submissions.
- Maintain company compliance and safety information in Avetta ISNetworld and other client systems.
- Coordinate with insurance agents to obtain certificates of insurance and other documentation required for bids and client prequalifications.
- Coordinate with the companys surety regarding bid payment and performance bonds and assist with ordering bonds as needed.
- Prepare and maintain the monthly company bonding forecast.
- Maintain bid and project pursuit information in Salesforce and assist with keeping records accurate and current.
- Maintain current and completed project resumes and other proposal-related information.
- Maintain calendars deadlines meetings and other important dates for the department.
- Collect information and assist with preparation and distribution of daily weekly monthly or other reports as required.
- Prepare internal and external correspondence and communications as needed.
- Maintain proposal files forms templates and other department documentation.
- Coordinate meetings supplies documents and other administrative needs for the department.
- Assist with special projects for Preconstruction Business Development and Operations as needed.
- Perform other duties as assigned.
REQUIRED EXPERIENCE SKILLS & ABILITIES:
- Proficiency with Microsoft Word Excel PowerPoint Outlook and the ability to learn additional software and systems as needed.
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
- High attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to read understand and organize contracts bid documents RFPs RFQs procedures and other business documents.
- Ability to prepare routine reports correspondence and professional business documents.
- Ability to effectively communicate with management employees clients subcontractors vendors and other business partners.
- Ability to collect and organize information from multiple sources.
- Ability to prioritize work based on urgency and changing business needs.
- Self-motivated with the ability to work independently and collaboratively.
- Ability to follow established policies processes and procedures while maintaining confidentiality.
SUPERVISORY RESPONSIBILITIES:
- This position does not have supervisory responsibilities.
EDUCATIONAL AND EXPERIENCE REQUIREMENTS:
- Associates or Bachelors degree in Business Construction Management Communications or a related field preferred.
- 23 years of administrative proposal construction or related experience preferred.
- Equivalent combinations of education and relevant experience will be considered.
- Construction industry experience preferred
WORK ENVIRONMENT:
- Works in an office environment at the corporate office or in the field.
- Moderate noise levels.
TRAVEL:
- This position travels to various site locations. Estimated travel requirement 10% of time.
Whats in it for you:
Financial Wellbeing
- Compensation commensurate with experience.
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
Health & Wellness
- Medical Dental and Vision insurance (plan choice) - coverage for spouse domestic partner and children
- Diabetes Management Telehealth Coverage Prescription Drug Plan Pet Insurance
Family & Lifestyle
- Paid Time Off Paid Holidays Bereavement Leave
- Military Leave including Differential Pay and Benefits Continuation
- Employee Assistance Program
Planning for the Unexpected
- Short and long-term disability life insurance and accidental death & dismemberment
- Voluntary life insurance accident critical illness hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
Position may be subject to pre-employment screening which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process contact Due to the high volume of applications received we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.
MasTec Inc. is an Equal Employment Opportunity Employer. The Companys policy is not to unlawfully discriminate against any applicant or employee on the basis of race color sex sexual orientation gender identity religion national origin age disability genetic information military status or any other consideration made unlawful by applicable federal state or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTecs policy to comply with all applicable state federal and local laws respecting consideration of unemployment status in making hiring decisions.
Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @ or @. If you suspect you are the target of a scam we advise you to contact your local law enforcement agency and report fraud at Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
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Required Experience:
Unclear Seniority
About Company
Leading specialty contractor engineers, designs and constructs infrastructures for electric power generation and transmission, oil and natural gas pipelines, renewable energy facilities and wireless networks.
