Property Manager

Provide interim day-to-day operational and financial management for a multi-tenant Class A commercial office property in Menlo Park. This is a coverage assignment: the priority is continuity of operations uninterrupted tenant service and clean financial reporting through the assignment window followed by a documented hand off.

The successful candidate will step into an established property with existing systems vendors and tenant relationships and be productive within the first two weeks with minimal ramp support.

Property operations

Conduct routine interior and exterior building inspections; document and resolve deficiencies

Manage vendor and service contracts (janitorial security landscaping HVAC elevator life safety); review scope performance and compliance

Review and approve vendor invoices against contract terms and budget

Coordinate with building engineering on preventive maintenance and reactive work orders

Maintain and execute emergency response and life safety procedures; coordinate security

Oversee tenant improvement and capital project activity in coordination with construction management

Manage certificates of insurance for tenants and vendors

Financial management

Prepare and submit monthly operating reports variance analysis and re-forecasts

Oversee CAM estimates recoveries bill backs and annual reconciliations

Review invoices accruals and monthly financials; support month-end close variance analysis and general ledger review

Monitor accounts receivable; document collection activity and escalate aged balances

Administer leases: rent commencement and adjustments billing credits reconciliations

Support annual operating budget preparation if the assignment spans budget season

Process and code payables within delegated authority

Tenant relations

Serve as primary point of contact for tenant contacts and office managers

Conduct regular tenant check-ins and respond to escalations

Coordinate move-in move-out and space turnover logistics

Support the leasing team on tours renewals and space marketing as directed

Transition

Maintain current property files vendor logs and tenant contact records

Produce a written hand off summary at assignment close covering open items vendor status AR position and pending capital work

5 years managing multi-tenant Class A commercial office property ideally in California

Demonstrated ownership of operating budgets monthly re-forecasts and variance reports

Hands-on experience with CAM estimates recoveries billbacks and annual reconciliations

Working accounting fluency: accruals invoice review and coding month-end close support and general ledger review

Working proficiency in Yardi plus a work order / tenant portal platform (Angus Building Engines Prism or equivalent)

Experience managing vendor contracts and construction or TI coordination

Strong written and verbal communication; comfortable as the owners face to sophisticated tenants

Available on-site in Menlo Park 5 days per week for the full assignment window

RPA (BOMI) CPM (IREM) or FMA designation or active candidacy

Prior interim coverage or transition assignment experience

Peninsula or Silicon Valley market experience

Exposure to R&D lab or life science building systems

Experience with high-growth technology AI or venture capital tenants

VTS and DocuSign proficiency

Bachelors degree in business real estate finance or accounting