Property Lister Analyst

This position is responsible for managing parcel data interpreting land records and maintaining accurate and compliant parcel mapping for the County. The role requires strong technical skills independent judgement and the ability to work with legal documents GIS systems and the public. The position supports the Countys land information parcel mapping and Geographic Information System (GIS) functions.

Parcel Management & Land Records Administration

• Assign parcel numbers for new land splits and maintain ongoing updates to the land records file.
• Process all recorded documents affecting land ownership title or taxing status.
• Read interpret and evaluate legal instruments to ensure accuracy completeness and validity.
• Communicate with document preparers to obtain corrections for incomplete or unclear recordings.
• Analyze recorded documents to determine whether they represent full transfers of interest or parcel divisions and verify compliance with the Polk County Subdivision Ordinance.
• Determine and document ownership extents; perform mathematical closures to confirm accuracy of legal descriptions.
• Report parcel violations and survey discrepancies to the Land Information Director.

• Prepare automated digital parcel maps using data derived from land records and mathematical computations.
• Coordinate and maintain parcel mapping development to ensure compliance with Polk County Mapping Standards and Procedures.
• Assist with the development and maintenance of the county-wide Geographic Information System (GIS) particularly the parcel mapping layer.

• Assist the public County departments and government agencies with inquiries related to parcel locations ownership descriptions title issues and related information.
• Maintain professional working relationships with staff peers and upper management.

• Maintain general knowledge of Wisconsin Platting Standards (Chapter 236) and WI Administrative Code A-E 7 (Minimum Standards for Property Surveys).
• Attend training and staff development activities as needed.
• Perform other duties as assigned by the County Surveyor or Land Information Director.

To perform this job successfully individuals should be able to meet all essential requirements:
Education & Experience

• Associates degree in Geographic Information Systems (GIS) Technology or Land Surveying Technician plus two years of experience in land surveying or land title investigation and two years using coordinate geometry software (AutoCAD ArcGIS or similar); OR
• Bachelors degree in Geography Cartography Computer Science or a closely related field; OR
• An equivalent combination of education and experience.

• Valid Drivers License or access to reliable transportation required for travel to educational opportunities satellite offices or other work locations.

• Ability to interpret land records and legal descriptions.
• Experience with AutoCAD ArcGIS and other mapping/GIS tools.
• Strong mathematical and geometric skills for parcel accuracy checks.
• Effective communication and customer service with the public and agencies.
• High attention to detail and strong problem-solving abilities.
• Ability to organize prioritize and manage multiple tasks efficiently.

Work Environment
Essential functions of this job are typically carried out in work environments with the following characteristics:

• Takes place in standard office setting with a moderate noise level
• Utilizes office equipment such as computers phones and photocopiers.
• Position may require occasional travel to other County facilities training sites or community locations.
• Duties may require occasional evening or weekend hours to meet business needs.