Project Support Manager, Construction

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Position Overview: We are seeking a detail-oriented professional with combined construction and operations experience to provide critical management support for one of JLLs Healthcare accounts. This role requires someone who can seamlessly navigate between project management coordination vendor/procurement administration client reporting and team operations support. The ideal candidate will be comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities

Project and Portfolio Management Support (40%)

Maintain and update the clients Project Implementation Plan (current project management tool) on a daily basis

Track project allocations timesheet monthly and coordinate team allocation sheets

Manage the Invoice Tracking Log and coordinate vendor pay application reviews

Prepare and distribute TIS (Transfer into Service) Reports with Substantial Completion letters monthly

Support annual Capital Planning activities alongside Account Director

Update Grants vs. Actuals data for weekly portfolio check-ins

Manage budget transfers deprioritization letters and new project number requests

Vendor and Procurement Coordination (30%)

Review and process vendor pay applications daily in coordination with project managers

Manage vendor badging documentation and coordinate with HR Operations Contractors

Track vendor invoicing through multiple systems (Oracle Excel Invoice Tracker)

Prepare PO release requests with proper formatting for client approval

Maintain the Badging Log and coordinate monthly badging status meetings

Lead/support vendor badging and invoicing training sessions as needed

Monitor the Reallocation Log and vendors with outstanding invoices

Administrative and Operations Support (30%)

Prepare materials for and support weekly Client Meetings

Support weekly Procurement Meetings and prepare Reports/Contract Overview Reports

Prepare materials for bi-weekly Portfolio Reviews

Prepare monthly Executive Reports (Budget Section) by the 7th of each month

Manage JLL SharePoint access and ownership

Maintain PTO calendar access for the team

Review JLL invoices project allocation timesheets and PTO calendar

Manage shared email inboxes and calendar ownership

Coordinate with client systems (Oracle Client SharePoint) as needed

Provide ad-hoc support for various team needs and special projects for client deliverables

Required Qualifications

3 years of experience in construction project coordination or construction operations

Strong administrative and operations management background

Advanced proficiency in Microsoft Excel (complex spreadsheets tracking logs reporting)

Experience with project management tracking systems and financial reporting

Excellent organizational skills with ability to manage multiple concurrent priorities

Strong attention to detail particularly with financial data and compliance documentation

Professional communication skills for client and vendor interactions

Preferred Qualifications

Experience with Oracle or similar project tracking platforms

Familiarity with construction procurement processes and pay application reviews

Knowledge of public sector project management or healthcare facility projects

Experience with SharePoint administration

Understanding of grant management and budget compliance reporting

Key Competencies

Proactive problem-solver who can work independently

Comfortable with ambiguity and changing priorities

Strong relationship management skills across internal teams and external vendors

Process-oriented with ability to standardize and improve workflows

Team player willing to support diverse needs across the account

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.