Project Operations Coordinator

Title: Project Operations Coordinator
Location: San Francisco CA 94102
Shift: 1st Shift (M-F)
Duration: 0-6 Months (Temp to hire)
Pay Range: $32.00-$37.00 on W2.

Core Responsibilities:
As required support the Launch of a new project by following the steps listed in the Project Initiation instruction.
As required support day-to-day office services for companies San Francisco (temporary office) location. The position will be the main administrative point of contact to coordinate with other companies offices.
Coordinate documentation control activities with customers and project managers.
As required schedule project meetings prepare agendas attend weekly meeting record attendance take minutes and action items update master action item log and distribute minutes.
Plan organize and setup of meetings and meeting rooms catering arrangements for meetings when required.
Maintain an out of office record for staff travelling to site on vacation or personal or medical leave.
As required coordinates with Project Manager for preparation and timely completion of weekly/monthly reports to Department Heads and customers.
Arrange for visitor badges wireless internet access and update the visitors log.
Make travel arrangements (visa arrangements if required) for staff travelling to the project sites.
As required raise purchase requisitions (PR) IRFs PPR and RMAs & process accounts payable invoices in a timely manner (e.g catering expenses visa applications expenses etc.).
Assist company entities to acquire access to applications e.g. Livelink Clearquest Shared Palma SharePoint DOORs/ Polarion Citrix account WebCloud etc.
As required support the shipping and receiving of documents and items.
Support project team building activities events and in case of large events coordinate with the Event Coordinator/Designated Admin.
Maintain an updated correspondence tracking log for incoming and outgoing correspondence.
Follow up the flow of communications with customers what is replied what is not.
As required proofread and edit documents.
Apply the Projects Data Management strategy by supporting the archival/safe keeping of important internal project documents on the projects SharePoint communities. Audit the Project Data
Repository periodically to ensure compliance to our Companys Project Data Repository process.
If needed keep OBS/Project Org chart up-to-date.
Maintain the list of WPM names in SharePoints Projects Community or SAP CN42N/CJ40N.
As required prepare and update Contract Data Requirements List (CDRL)/Milestones charts & other graphs and metrics for monthly presentation report (OPS). Keep the CDRL up-to-date at all times.
Coordinate and track project deliverables and actions to ensure on-time delivery.
As required handle the submission of Contractual deliverables to Customer either through email or through Customer-supplied tool (ex: Aconex Asite EDMS ..).
If needed support the Project Manager in preparing Project Progress Reviews (use of the right template support collection of inputs follow-up on action plan ...)
Provide support or act as backup to other Project Coordinators as needed.
Secure backup support from other Project Coordinators before going on leave and ensure relevant SAP charge codes are being assigned to those backup Project Coordinators.
Keep project-specific processes description/guidelines up-to-date to facilitate support from other Project Coordinators and/or facilitate handovers.

Qualification:
Higher degree or High School.
Post-secondary education or equivalent
Fluent English speaking and writing
Ability to work independently with minimal supervision;
Accurate and efficient administration skills and attention to detail
Strong organizational skills and ability to balance multiple priorities;
Strong written and verbal communication skills;
Excellent interpersonal skills
Ability to effectively interact with peers managers customers and subcontractors;
Advanced computer literacy MS Office (Excel Word Visio Powerpoint)
Proficiency in JIRA SAP and SharePoint is an advantage.