Project Manager (OHB)

The Project Manager (PM) serves as the primary lead for records retention and management (physical and electronic) within the Occupational Health Branch (OHB). The PM is responsible for developing maintaining and updating branch-wide policies procedures and the Administrative Manual ensuring compliance with State and departmental addition the PM provides in-office operational support assisting with routine administrative tasks and onsite needs to facilitate smooth branch operations.

Applicants must submit both a cover letter and resume for consideration.

This is a full-time benefited position. This position is funded through 6/30/2028.

The range for this position is $35.00-$45.00 per hour based on experience and qualifications.

This is position requires a physical presence in the Richmond CA office at least four times per week.

ESSENTIAL FUNCTIONS

• Leads the development implementation and oversight of OHBs records retention program including both physical and electronic records.
• Ensures compliance with State and departmental records retention schedules and Public Records Act requirements.
• Maintains organizes and updates databases and filing systems for records tracking retrieval and archiving.
• Provides training and guidance to staff on records management best practices.
• Develops drafts and updates branch-wide policies procedures and the Administrative Manual in collaboration with OHB leadership and staff.
• Ensures branch policies and procedures remain current and compliant.
• Prepares written and visual materials (charts diagrams tables slides) to support policy and procedure dissemination.
• Assists with onsite operational duties including managing mail packages and supporting physical office tasks.
• Provides general administrative support to OHB leadership and project teams as needed.
• Coordinates routine administrative tasks and maintains shared resources.
• Supports implementation of standardized workflows and continuous improvement efforts related to records and administrative processes.
• Advises OHB staff on problems related to records retention and policy development.

JOB QUALIFICATIONS

• Ability to work independently and collaboratively.
• Strong organizational skills with attention to detail.
• Ability to interpret and organize complex information.
• Proficiency with Microsoft Office Suite and records management systems.
• Ability to conduct onsite operational duties including managing mail packages and occasional physical tasks.
• Strong written and verbal communication skills.

Education/Experience

• Four years of work experience performing analytical technical clerical and/or customer service duties. Academic education from an accredited college/university may be substituted for the required experience on a year-for-year basis.
• Public health experience preferred.

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling / Fingering: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb Crawl Kneel Bend: Occasionally

Lift / Carry: Occasionally - Up to 25 lbs

Push/Pull: Occasionally - Up to 25 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs/day)

Frequently (2 - 5 hrs/day)

Constantly (5 hrs/day)

WORK ENVIRONMENT

Must report physically to campus in Richmond CA at least four times per week. The remainder of work can be done remotely.

Must have functional Wi-Fi and internet access at remote location.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants without regard to age (40 and over) national origin or ancestry race color religion sex gender sexual orientation pregnancy or perceived pregnancy reproductive health decision making physical or mental disability medical condition (including cancer or a record or history of cancer) AIDS or HIV genetic information or characteristics veteran status or military service.

Required Experience:

IC