Project Manager

Project details (project overview who the contractor will work with soft skills needed etc.): 
This position will be reporting to the Project Delivery Unit Supervisor.  This role will work cross functionally with other team members but will primarily be an independent contributor. This team needs a senior project manager who has led a large software implementation or rollout through the execution and deployment phases. They should be experienced coordinating internal teams and vendors managing rollout readiness and planning communications for stakeholders and people affected by the change. The project has several connected workstreams so the person should be comfortable managing an integrated schedule dependencies risks decisions and issues while keeping leaders and delivery teams aligned. Experience leading a complex cross-functional project is more important than a specific budget amount or number of simultaneous projects.

Additional details: This person leads large public-health technology projects coordinates teams manages schedules and budgets helps implement software systems and ensures that data and technology improvements are delivered successfully and safely for the State of Wisconsin.  Light Travel within the state10%-20%. 

Responsibilities include:

• Managing the complete project and product delivery life cycle from evaluation and initiation through implementation operational transition and closure.
• Establishing and maintaining governance delivery controls escalation pathways decision-making processes and performance measures.
• Developing estimates and tracking scope schedules budgets resources deliverables risks dependencies quality and outcomes.
• Preparing and presenting clear status reports recommendations decision materials implementation plans and executive-level communications.
• Identifying opportunities to improve organizational processes systems data practices reporting capabilities and service delivery.
• Developing implementing evaluating and continuously improving standards policies procedures templates tools and practices.
• Coordinating internal staff vendors contractors and external partners to ensure accountability and alignment with organizational objectives.
• Training coaching and mentoring staff to strengthen project management product management data management business analysis change management and delivery capabilities.
• Supporting the safe confidential effective and strategic collection and use of public health information.

The incumbent is expected to work independently exercise sound judgment and provide leadership on complex and evolving issues. The position requires the ability to manage multiple assignments and deadlines respond effectively to changing priorities shift attention across competing needs identify when matters require escalation and maintain progress in a dynamic cross-functional environment.

GOALS AND WORKER ACTIVITIES:

• Manage complex projects including timelines and quality goals. Lead implementation of major OHI initiatives. These projects will range from moderately to significantly complex programs.
• Work with OHI leadership to develop project charters ensuring that the scope of projects is defined. Projects may be related to wide range of data-related topics e.g. policies gaps communications training access  use release security and privacy. 
• Lead and facilitate project workgroups and sub-groups to complete components of larger projects and complete required deliverables. Coordinate schedule and participate in discussions and meetings to help ensure success. Prepare and distribute project team meeting agendas and assure meeting notes include attendees decisions made and next steps.
• Develop and maintain effective and collaborative working relationships with partners leadership and other members throughout DPH to develop and implement program initiatives. 
• Lead discovery sessions and project management coordination activities. Monitor progress and report on the overall status of projects. 
• Assist the DPH Leadership with strategic guidance using tools and data to support strategies presented. The Senior Project manager must deliver in a systems thinking approach to delivery and continuous improvement. 
• Monitor annual action plans and provide progress and financial tracking status reports on active projects.
• Evaluate effectiveness and efficiency of project delivery related activities and recommend solutions to management for strategic direction. 
• Be aware of complex federal and state regulations regarding data use access confidentiality and other data related issues.
• Consider short term and long term plans to achieve OHI project delivery goals.
• Coordinate with the Team member and other staff to plan schedule track document and communicate project status risks and mitigation strategies.
• Ensure that project and product activities address public health regulatory security accessibility and operational requirements.
• Work with public health healthcare government community or other regulated-program stakeholders to understand business processes reporting obligations service-delivery needs and desired outcomes.
• Coordinate with privacy security legal procurement data-governance and compliance representatives as required.
• Ensure that required compliance reviews approvals documentation and corrective actions are completed before implementation.
• Support projects involving multi-agency governance grant requirements public-sector procurement external reporting and formal approval processes.
• Manage vendor and consultant performance against contracts statements of work schedules service levels deliverables and acceptance criteria.
• Lead software implementation rollout and transition-to-operations activities

Top Required Skills & Years of Experience:

• 10 Years for all skills
• Software implementation and rollout management including deployment planning readiness testing and transition to operations.
• Strong project controls including integrated planning dependency management risk and issue resolution and clear status reporting.
• Stakeholder communication and coordination including communicating impacts decisions and progress to both leadership and affected groups.
• Cross-functional leadership with the ability to align internal teams vendors and subject matter experts and move decisions forward.

Nice to Have Skills: 

• Experience with organizational change management including communications planning training coordination and adoption readiness.
• Experience managing vendor-delivered software or large public-sector implementations.
• PMP certification or equivalent project management training.
• A bachelors degree in project management business information technology public administration or a related field is preferred. Equivalent education and substantial experience leading complex software implementations should also be considered.

Qualifications :

Top Required Skills & Years of Experience:

• 10 Years for all skills
• Software implementation and rollout management including deployment planning readiness testing and transition to operations.
• Strong project controls including integrated planning dependency management risk and issue resolution and clear status reporting.
• Stakeholder communication and coordination including communicating impacts decisions and progress to both leadership and affected groups.
• Cross-functional leadership with the ability to align internal teams vendors and subject matter experts and move decisions forward.

Nice to Have Skills: 

• Experience with organizational change management including communications planning training coordination and adoption readiness.
• Experience managing vendor-delivered software or large public-sector implementations.
• PMP certification or equivalent project management training.
• A bachelors degree in project management business information technology public administration or a related field is preferred. Equivalent education and substantial experience leading complex software implementations should also be considered.

Additional Information :

• Location: Madison WI

• Work Mode: 100% Remote

• Eligibility: Wisconsin residents only; no relocation

• Work Authorization: USC and GC only

Remote Work :

Yes

Employment Type :

Contract