Project Manager, Certificate of Occupancy

Project Manager Certificate of Occupancy (C of O)

New York City NY Hybrid Full-Time

About Us

At Milrose Consultants LLC we build more than buildings. We build trust expertise and lasting partnerships. As leaders in code consulting and municipal compliance were proud to help shape the skylines of tomorrow through excellence in navigating regulations accelerating approvals and supporting our clients every step of the way.

Position Overview

We are seeking a Project Manager Certificate of Occupancy (C of O) to join our this role you will manage the full lifecycle of Certificate of Occupancy projects serving as the primary point of contact for clients consultants and internal stakeholders.

The Project Manager is responsible for coordinating approvals sign-offs inspections and closeout activities while ensuring projects progress efficiently and remain compliant with applicable regulatory requirements. This role requires strong project management skills exceptional client service and the ability to manage multiple active projects in a fast-paced environment.

You will work closely with Project Managers Senior Project Managers and Project Executives to support successful project delivery and maintain Milroses high standard of client service.

What Youll Do

• Serve as the primary point of contact for assigned clients providing timely updates on project status approvals inspections and occupancy milestones.
• Manage projects from assignment through Temporary and/or Final Certificate of Occupancy issuance.
• Coordinate with architects engineers contractors ownership teams and municipal agencies to advance project requirements.
• Review project documentation and identify outstanding requirements needed to achieve occupancy objectives.
• Monitor project schedules milestones inspections sign-offs and agency approvals to ensure timely project completion.
• Research regulatory requirements and communicate project-related obligations to clients and stakeholders.
• Track and follow up on agency comments objections requests and outstanding items through resolution.
• Review project submissions for completeness and accuracy prior to agency filing.
• Maintain accurate project records status updates notes and documentation within internal systems.
• Generate project status reports client communications and meeting summaries.
• Identify project risks delays and compliance concerns escalating issues as appropriate.
• Collaborate with internal teams to support project execution and deliver exceptional client service.
• Support continuous process improvement initiatives that enhance project delivery and client satisfaction.

What Youll Bring

• Bachelors degree and 3-5 years of relevant experience in project management construction permitting architecture engineering regulatory compliance or a related field; equivalent experience may be considered.
• Strong understanding of project coordination and regulatory approval processes.
• Ability to manage multiple projects simultaneously while meeting deadlines and client expectations.
• Excellent written verbal and interpersonal communication skills.
• Strong problem-solving organizational and analytical skills.
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint and Teams).
• Ability to navigate municipal agency portals and manage project documentation.
• Ability to work independently while collaborating effectively across multiple teams.

Preferred

• Experience managing Certificate of Occupancy projects including:
  • Review of Building Schedule of Occupancy (BSO) and Schedule A familiarity with DOB Now experience in occupancy certification requirements for Temporary Certificate of Occupancy (TCO) Interim Certificate of Occupancy (ICO) and Final Certificate of Occupancy).
  • Effective client communication and management ability to coordinate and request inspections required for occupancy.
  • Clear understanding of requirements ability to coordinate the required sign-offs for all occupancy certifications.
• Knowledge of:
  • DOB systems DOB NOW BIS eFiling.
  • Familiarity with FDNY DEP DOT LPC HPD requirements.
  • NYC Buildings Construction and Zoning Code regulatory knowledge.
• Experience supporting:
  • Alterations and New Building projects with multiple uses including Residential commercial mixed use healthcare hospitality life sciences and projects.
• Familiarity with:
  • Temporary Certificates of Occupancy (TCOs)
  • Final Certificates of Occupancy (COs)
  • Project closeout processes
  • Municipal inspections and approvals

Work Environment & Schedule

• This position is based in New York City with a hybrid schedule.
• Standard working hours are Monday through Friday 8:30 a.m. to 5:00 p.m.
• Travel may be required for client meetings project site visits and municipal agency visits as needed.

Compensation & Benefits

• Salary range: $75000-$90000 based on knowledge skills and experience.
• Comprehensive health dental and vision insurance and 401(k) plan with company match.
• Paid time off: holiday vacation sick time personal and birthday.
• Career development and growth opportunities.

Equal Opportunity Employer

Milrose Consultants LLC is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability protected veteran status or any other characteristic protected by law.

Milrose Consultants LLC is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability please contact us at .

Notice to Third-Party Agencies

Please refrain from calling or emailing our team directly. Our in-house Talent Acquisition team manages all recruiting operations including the selection and management of all external suppliers.